Tag: Benefits

October Events Round-Up

Published on by Abigail Miller1 Comment

October Events Round-Up

If you and your family are looking for upcoming events to celebrate the beginning of the fall season, you’ve come to the right place. October holds many event opportunities in the Greater Lansing area for you to check out. Click the links below to explore future events and register if required.

Campus Events

Benefits Open Enrollment – MSU Benefits Open Enrollment is October 1-31. Open Enrollment is your annual opportunity to review your coverage options and ensure you have the benefits that are best for you and your family as you head into the new year. Learn more on the HR Website and plan to visit the Benefits Fair on October 3 or one of the several Site Labs available throughout October.

October 2 –  Drawing Marathon: From 10:00 a.m. to 6:00 p.m., stop by this annual non-stop drawing event at the MSU Broad Art Museum with the MSU Department of Art, Art History, and Design. All skill levels and ages are welcome, and registration is encouraged for this free event. 

October 13th – Black Botany Weeds Tour: Join Angelica Bajos, Community and Sustainability Coordinator of the MSU Beal Botanical Garden for a deep-dive into the botanical exhibit, Complex Dreams. From 1:00 p.m. to 2:00 p.m., learn what weeds can tell us about our perspective on the values of plants and people as a part of the deep-rooted collaboration where art and plants intertwine. Learn more and be sure to register for this free event.

October 14th – 19th – MSU Homecoming: MSU will celebrate Homecoming 2024 with many activities for students, staff, alumni and friends of the university. This year’s theme is “Welcome Home, Spartans” to recognize that no matter where you come from, you have a home within the Spartan Community. The Homecoming parade is October 18th at 6:00 p.m., and the football game at Spartan Stadium against the University of Iowa Hawkeyes is Saturday October 19th. Single-game tickets are available for purchase on the MSU Athletics Website. There are also volunteer opportunities for those 18 and older, so be sure to register by October 3rd if you are interested in volunteering or looking to be in the parade!  

Learning Opportunities

October 15th – Cultural Competency: MSU prides itself on leading inclusivity and promoting full participation and a sense of belonging for all employees and staff. Join us in building cultural awareness and inclusivity skills that will last a lifetime, and learn about intent vs. impact, how to de-escalate tension, and identify self-awareness in the workplace. Enroll through EBS and join us from 1:00 pm. to 3:30 p.m. at the in-person class in the MSU HR building… 

October 3rd, 17th, & 31st – Implicit Bias Certificate Series: This Implicit Bias Series allows participants to examine the different factors of implicit bias through a series of models. Module one will go over identity, and discuss how we view the world. Module two will cover microaggressions, implicit bias, explicit bias and how we can address bias. Module three addresses systemic race in the U.S. context, and modules four and five discuss inclusive environments and taking action. Register for this three part course through EBS. 

Family – Friendly Events

October 5th – Family Day: FLY: The first Saturday of the month means Family Day at the MSU Broad Art Museum, and this month we are inviting you to make creative connections with our exhibits through a hands-on experience with interactive family fun. Explore Complex Dreams, an exhibit that places the experience of young Black girlhood center stage while forwarding a refreshing and resilient view of the power of Black women today. Registration for this free event is highly encouraged. 

October 6th – Totally Rad Vintage Festival: Join us at the Lansing Center from 10:00 a.m. to 5:00 p.m. to enter a time warp into the 80s, 90s and 2000s through vintage clothes. There will be vendors selling clothes, records, home goods, and more, and is open to all ages. There will be a free-play vintage arcade set up, Rad Relic Museum, nostalgic photo ops to fully immerse yourself into the recreated scenes of the 80s and 90s. Kids under 12 enter free, and you can visit our website for tickets and more information. 

October 25th – Trick or Treat on the Square: Save the date for Downtown Lansing’s annual Trick or Treat on the Square Event on Friday, October 25th from 5:00 to 7:00 p.m. Local businesses will be passing out sweets, hosting fun games, and you will have the chance to get creative with Halloween crafts and activities. Be sure to dress up in your best costume and bring your candy bag!

October 1-31st – Michigan’s 4-H Children’s Garden Undersea Exhibit: If you are looking for something fun to do with your family, you should stop by the 4-H Children’s Garden to experience the Undersea Exhibit brought on by MSU AgeAlive! The gardens are open sunup to sundown until October 31st with free admission. Take a look at our website for more information on the 4-H Gardens and the exhibit. 

Farmers Markets Farmer’s markets are beloved events in many local communities allowing us an opportunity to support local farmers and small businesses and enjoy delicious produce, baked goods, and even homemade crafts and personal care items. Many Greater Lansing communities offer seasonal farmer’s markets. Find one near you at https://mifma.org/find-a-farmers-market/

The MSU Benefits Fair will be on October 3 from Noon to 7 p.m. at the Breslin Student Events Center. The HR Site Labs will be on the following dates, times, and locations: There will be a virtual site lab on October 16, a site lab at the international center on October 22, and a site lab at the HR building on October 31.

Mark Your Calendar: Upcoming Open Enrollment Events

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With the MSU Benefits Open Enrollment period rapidly approaching (October 1–31), you may have questions about your benefit options for the 2025 plan year. We are ready to answer your questions and help you enroll in your 2025 benefit options.

Mark your calendars and join us at the following events!

MSU Benefits Fair

Visit the fair to enroll in your benefits on-site or speak with MSU benefit providers and HR staff. The MSU Pharmacy will provide flu shots from Noon to 5:00 p.m. by appointment only.

When:

  • Benefits Fair: Thursday, October 3 from Noon to 7:00 p.m.
  • (Updated September 30) Flu Shots: Appointments at the Fair are no longer available, but can be made for an in-pharmacy flu shot with MSU Health Care Pharmacy.

Where:

The MSU Benefits Fair will be held at the Breslin Student Events Center Concourse. Learn more about the MSU Benefits Fair on the HR website, including how to make an appointment for your flu shot, parking information, and participating providers.

HR Site Labs

MSU HR will be available to answer questions and help you enroll in your benefits at the following site labs.

When and Where:

  • October 16 | 9:00 a.m. to 1:00 p.m. | Virtual (see the HR Site Lab webpage for virtual link)
  • October 22 | 10:00 a.m. to 4:00 p.m. | International Center, 427 N. Shaw Ln, Spartan Rooms B and C, East Lansing, MI 48824
  • October 31 | 8:00 a.m. to 5:00 p.m. | HR Building, 1407 S. Harrison Rd, Room 125, East Lansing, MI 48823

Learn more about the HR Site Labs on the HR website, including directions, parking information, and how to join the virtual site lab.

As always, you can find information about all things Open Enrollment on the HR website. In addition to the events above, the HR Solutions Center is available to answer your questions at SolutionsCenter@hr.msu.edu or 517-353-4434 (toll-free: 800-353-4434).

Time to Choose Your Benefits for 2025: Your Open Enrollment Checklist

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October is just around the corner, which means the MSU Benefits Open Enrollment period (October 1-31) is about to begin for benefit-eligible employees. Please use the following checklist to help guide you through Open Enrollment and be sure to make your benefit selections for the 2025 plan year between October 1-31.

1. Determine your benefit needs.

During Open Enrollment (October 1-31), you may enroll in, change, or cancel coverage in the following benefits:

  • Health
  • Dental
  • Flexible spending accounts (health or dependent care)
  • Life or accidental death and dismemberment insurance
  • Voluntary vision, legal, or critical illness insurance.

Carefully review your Open Enrollment guide and choose the best benefit plans for your family. You may not change the above benefits outside of the Open Enrollment period unless you have a qualifying life event, so review your options and take action in October.

2. Complete the spouse or other eligible individual (OEI) Affidavit.

If you want to cover a spouse or OEI on your health care plan in 2025, you MUST complete the Affidavit online through the EBS Portal every Open Enrollment period. Find instructions to complete the affidavit as part of Open Enrollment. After completing Open Enrollment in the EBS Portal you will receive a confirmation email statement. To receive the confirmation email, you must complete all the Open Enrollment prompts in the EBS Portal and then review and save your plan selections (even if you made no changes); you cannot simply answer the affidavit question and exit the portal.

3. Review important reminders for the 2025 plan year.

While there are no significant changes to your benefit plan options for the 2025 plan year, we encourage you to review important reminders on page 6 of your Open Enrollment guide.

4. Participate in the MSU Benefits Fair or an HR Site Lab.

  • MSU Benefits Fair: We will have an in-person benefits fair on Thursday, October 3 from Noon to 7:00 p.m. at the Breslin Student Events Center on campus. MSU benefit providers and HR staff will be available to answer questions or help you enroll in your benefits on-site. 

    (Updated September 30) Flu shot appointments at the Fair are no longer available, but appointments for an in-pharmacy flu shot can be made with MSU Health Care Pharmacy.
  • HR Site Labs: MSU HR will offer site labs on October 16 (virtual), October 22 (in-person at the International Center), and October 31 (in-person at the HR building). Consider attending if you have questions about your benefit options or need assistance with enrollment. 

5. Make your changes online before October 31.

You must participate in Open Enrollment between October 1-31 (view enrollment instructions) to change your benefit selections or cover a spouse or OEI on your benefit plans.

We hope this checklist is helpful as you prepare for and participate in Open Enrollment this year. You can find all the details about Open Enrollment on the HR website, including links to the appropriate Open Enrollment guide, enrollment instructions, and detailed benefits information from our providers.

Questions? We’re happy to help! We encourage you to attend the MSU Benefits Fair or an HR Site Lab to ask questions. You may also contact the HR Solutions Center at SolutionsCenter@hr.msu.edu or 517-353-4434 (toll-free: 800-353-4434).

Educational Assistance: Fall Reminders

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With this year’s Educational Assistance, or “Ed Assist,” support staff benefit resetting with the start of the fall semester, now’s a perfect time to refresh your Ed Assist knowledge and take advantage of this opportunity for your learning and development. Here are a few important reminders regarding this benefit.

Credit and Non-Credit Options

You may receive financial assistance for credit and non-credit courses, including training, seminars, workshops, conferences, or other educational opportunities. Use this benefit to enhance your professional skill set or help you reach Performance Excellence goals.

For non-credit courses, like professional development courses available through HR, support staff employees may have up to $900 per year to use toward course registration fees depending on their union contract. The course must be considered job-related and from an approved institution/program to receive assistance.

You may receive up to 14 credits per academic year for credit courses. Your level of financial assistance is determined by your union group, whether you’re taking a graduate or undergraduate course, and where you’re taking the course (MSU or another university). The course must be considered job-related, degree-related, or career/professional development-related.

Taxation Information for Graduate-Level, Degree-Related Coursework

When using Educational Assistance funds toward graduate-level, degree-related classes for credit, it’s important to remember and plan for IRS tax exemption rules. The Internal Revenue Code (IRC) provides up to $5,250 in exemption per tax (calendar) year for graduate-level, degree-related courses reimbursed/waived through employer educational assistance programs, like the one at MSU. Any amount of the benefit over $5,250 for degree-related, graduate-level courses is considered taxable income by the IRS.

If you use Ed Assist benefits for graduate-level, degree-related courses for credit over the $5,250 exemption amount, appropriate tax withholding will be made, and the amount will be added to your gross wages. If there is a tax liability, the deductions must be completed within the same calendar year. If this tax situation applies to your Ed Assist usage, you will receive a notification via email in the fall, typically around September. This notification will indicate the amount of Educational Assistance received in the calendar year, the taxable amount, and which paycheck withdrawals will occur to cover the outstanding tax liability.

Note: This tax liability, dictated by the IRS, applies ONLY to any Ed Assist benefit usage over the $5,250 limit when applied to graduate-level, degree-related courses for credit. For example, if you received $6,250 in eligible Ed Assist benefits in a year, you would only be taxed on the $1,000 over the exemption limit and owe a percentage of that $1,000 as your tax liability.

Find detailed information about Educational Assistance – including how to apply – on the HR website. Contact Organization and Professional Development at avphr.hrdmail@msu.edu with questions.

MSU Surplus Store

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With the school year approaching fast, it’s the perfect time to check out the best-kept secret on campus, the MSU Surplus Store! You can visit online here or shop in person on Fridays from 8 a.m. to 3:30 p.m.

The MSU Surplus Store and Recycling Center helps keep MSU green by innovating the community’s used materials. Last year, the center was able to divert 13 million pounds of material collected from the landfill. Michigan State University was recently ranked among the top 25 globally for sustainability in the Times Higher Education and there is no doubt the Surplus Store plays a large role in this accomplishment. 

The store also prides itself on its zero waste policy, meaning that if something is collected that cannot be resold, it is recycled for parts at the onsite recycling center. To learn more about the recycling center, visit their website here. 

The store sells a variety of products ranging from school supplies to bicycles to furniture, appliances and more. In addition to the store and website, the surplus store has an Amazon Storefront, eBay account and Etsy account. The Surplus Store holds many auctions on larger items such as lawn mowers and satellites. One of the most useful parts of these online resources are the textbooks, so if you are a student or have a student at home, check out these sites before buying your textbooks at full price somewhere else. You can visit the MSU Surplus Store at 468 Green Way, East Lansing. While in-person shopping is only open on Fridays, the store offers curbside pickup Monday through Friday. To shop or learn more about the store, visit msusurplusstore.com.

Don’t Forget Your Optional MSU Benefits and Resources 

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MSU is committed to offering valuable benefits to support you and your family. As a benefits-eligible employee, you’re probably aware of MSU’s health and dental care benefit options. However, on top of those, you have access to a range of optional benefits we’d like to remind you about as well. 

Beyond meeting your healthcare needs, these optional benefits can help you save money on needed products and services. We realize keeping track of all these different resources can be overwhelming. To help, we’ve created the following recap to jog your memory with links to more detailed information to learn more. 

This graphic provides a quick summary of these optional benefits (view a PDF version): 

Infographic that shows optional MSU benefits and resources including Teladoc, Teladoc Medical Experts, Livongo, voluntary benefits, and on-campus/local services.

Optional benefit programs available: 

  • Teledoc: Virtually speak with a doctor 24/7 via web, phone, or mobile app. They can even write you a prescription if necessary. Employees have described Teladoc as “a game changer” (read employee experiences here). If you haven’t already, we recommend you sign up for Teladoc now, so you’re prepared when you need it. 
  • Livongo: This diabetes management program provides free supplies delivered right to your door whenever you need it and support with optional virtual coaching. Save time and money on needed supplies. Learn more about Livongo on the HR website. 
  • Teladoc Medical Experts: Get medical advice from experts on your specific medical condition and feel empowered to make the best choice possible for your care. Whether you need medical questions answered, a diagnosis double-checked, help deciding on a treatment plan or guidance about surgery, Teladoc Medical Experts can help. Learn more about the services Teladoc Medical Experts offers. 
  • Voluntary Benefits and Employee Discounts: Find insurance offerings such as vision, legal, pet, home/auto, and critical illness (some have enrollment periods) through MSU Benefits Plus. Additionally, there are a variety of discounts on everything from electronics, home goods, meal delivery services, travel, and much more. 
  • On-Campus/Local Services: Save time by getting your X-rays done right on-campus at MSU Health Care Imaging Services (designate the Eyde Building). MSU Health Care at McLaren Greater Lansing Breast Imaging Center offers diagnostic imaging such as mammography, diagnostic ultrasound, and bone density tests. MSU Health Care at McLaren Outpatient Imaging Department in the Izzo Family Medical Center offers MRI, CT, PET/CT, Ultrasound, Dexa and X-ray for all your imaging needs in one location. You can also have the MSU Health Care Pharmacy deliver your prescriptions directly to your home if you live within 30 miles of campus (on-campus delivery is available for free). MSU Health Care Pharmacy has an on-campus location you can visit and offers a variety of services to help you manage your prescriptions. 

You might not always need or think of these resources but keeping them tucked away can make it easier and more cost-effective to manage your family’s health. As always, if you have any questions about these benefits options, please visit the HR website to learn more or contact the HR Solutions Center at SolutionsCenter@hr.msu.edu or 517-353-4434. 

Did You Sign Up for an FSA for 2024? Find Tips and Resources to Get Started.

Published on by Megan MacGregorLeave a comment

Welcome to 2024 and your flexible spending account (FSA) funds! If you signed up for a 2024 FSA during Open Enrollment last October, you’re on your way to saving money on out-of-pocket medical and/or dependent care expenses. MSU’s FSA plan administrator is HealthEquity/WageWorks. If this is your first time participating in an FSA, make sure you register for your online HealthEquity/WageWorks account.

If you have a Dependent Care FSA, you can use pre-tax dollars to pay for eligible dependent care services, such as child or adult daycare, preschool, and before/after school programs. Find a complete list of eligible dependent care expenses here.

If you have a Health Care FSA, you can purchase a variety of products and services with pre-tax dollars – which means it’s like a 30% off sale on eligible expenses.1 Find a complete list of eligible health care expenses here. Some items2 you may not know about include:

  • Allergy medication
  • Anti-bacterial hand sanitizer
  • Bandages
  • Braces
  • Breastfeeding classes
  • Cough syrup
  • Eyeglasses
  • Feminine Care Products
  • First-aid kits
  • Hearing aids
  • Humidifier/air filter
  • Pain relievers
  • Pregnancy tests
  • Prescriptions
  • Smoking cessation drugs
  • Sunscreen
  • Thermometer

To make shopping for eligible health care FSA expenses easier, visit the online FSA Store for the largest selection of guaranteed FSA-eligible products.

Managing Your FSA Account

Managing your HealthEquity account is quick and easy with the EZ Receipts App. You’ll love the convenience of submitting claims, uploading receipts, and checking account balances directly from your phone.

What if I still have funds left over from my 2023 FSA?

Not to worry – if you still have funds left over from your 2023 FSA, you have until March 15, 2024, to use these funds and until April 30, 2024, to submit receipts to substantiate these claims.

How Do I Sign Up for an FSA?

Benefits-eligible employees are eligible to enroll in an FSA during Open Enrollment in October each year or if they experience a qualifying life event. Be sure to take note of which FSA you’re interested in for the next Open Enrollment period.

Questions? For more detailed information contact HealthEquity customer service directly at 877-924-3967 or visit the HealthEquity/WageWorks website.

1 Assumes a combined tax rate of 30%, including FICA, state, and federal income taxes. Actual amounts may vary.

2 Some items may require a doctor’s prescription or other documentation from your doctor. Please see your account details for more information.

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Your Top Open Enrollment Questions

Published on by Megan MacGregorLeave a comment

The MSU Benefits Open Enrollment period takes place in October each year and is your annual opportunity to enroll in, change, or cancel your benefit selections for the upcoming year. As you review your options for the 2024 plan year, take note of the following answers to the most common questions we’ve received so far from benefits-eligible employees. As a reminder, MSU Human Resources staff will be available at the MSU Benefits Fair this week on October 12 and at HR Site Labs on October 18, 24, and 31 to help with enrollment and questions.

Do I need to do anything during Open Enrollment?

This depends on your family’s benefit needs for the coming plan year. Please review the true/false statements on page 6 in the appropriate open enrollment guide to help you determine if you need to take any action during the Open Enrollment period. If you answer true to any of the statements, you must take action by October 31.

Did I do Open Enrollment correctly?

  • Completing Open Enrollment Online: Most employees will complete Open Enrollment online through the EBS Portal. After completing enrollment, you will receive an email confirmation statement. Review the confirmation statement to validate that your plan elections are correct. If your elections look correct, you have completed open enrollment successfully. If you would like to make any changes, you can go back through the open enrollment application in the EBS Portal until October 31 and review the confirmation statement received after making the desired changes.   
  • Completing Open Enrollment via Email/Mail: If you submitted an enrollment/change form via email or mail, you can log in to the EBS Portal, select My Benefits on the top navigation, click on Current Benefit Participation, and preview your benefit confirmation statement to validate your plan elections. If your elections look correct, you have completed open enrollment successfully. If you would like to make changes, you can submit a new enrollment form by October 31 and review the confirmation statement received after making the desired changes. Please allow 3–5 days for the delivery of the U.S. mail. Once received, your enrollment elections will be completed within 7–10 business days.

Is there anything new for the 2024 benefit plan year?

Yes! Please review page 5 in the appropriate Open Enrollment guide to learn what’s new and notable for the 2024 plan year:

What is the Spouse/Other Eligible Individual (OEI) Affidavit and why do I need to complete this?

If you wish to cover a spouse/OEI on your benefits for the 2024 plan year, you MUST complete the affidavit as part of the Open Enrollment process in October. Find instructions to complete the affidavit as part of Open Enrollment.

The Spouse/OEI Affidavit is a form of documentation that states whether your spouse/OEI has access to health care coverage through their own current or former employer that is at or under an annual premium threshold. The premium threshold for the 2024 plan year is $1,500. This means if your spouse/OEI has access to single-person coverage for $1,500 or less annually from their own employer, they must enroll in their own employer’s health coverage.

You may still cover your spouse/OEI on your MSU health plan as a dependent, but the coverage through MSU will be considered secondary and their employer’s coverage will be primary. This is done through a process called “coordination of benefits,” which allows a person to be covered by two different health care plans. Please note that not all health plans coordinate, and you must reach out to each health care vendor to confirm coordination.

Learn more about what “coordination of benefits” means, why MSU requires a spouse/OEI affidavit, and how to complete the affidavit correctly on the Open Enrollment FAQ webpage.

Did I complete the Spouse/OEI Affidavit correctly?

Completed Affidavit Online: Most employees will complete the Affidavit online as part of the Open Enrollment process in the EBS Portal. After you complete enrollment, you will receive a benefit email confirmation statement. You must complete and save all the Open Enrollment prompts in the EBS Portal to receive a confirmation statement; you cannot simply answer the affidavit and exit the portal. Find instructions to complete Open Enrollment online. To verify you have completed the affidavit successfully, review the affidavit reply date on your benefit email confirmation statement under the Health Plan Affidavit section. If the date listed is within the Open Enrollment period (October 1-31), you have completed the affidavit successfully.

Completed Affidavit via Email/Mail: If you were mailed the open enrollment guide and you submitted the affidavit via email or mail, you can log in to the EBS Portal, select My Benefits on the top navigation, click on Current Benefit Participation, and preview your benefit confirmation statement to validate the affidavit reply date. If the date is not updated, please contact the HR Solution Center at SolutionsCenter@hr.msu.edu or 517-353-4434 (toll-free 800-353-4434) to verify receipt. It may take 7-10 business days to show an updated affidavit reply date.

How do I answer the Spouse/OEI Affidavit if my spouse/OEI also works for MSU?

If your Spouse/OEI works for MSU in a benefit-eligible position, you are not required to complete the spouse/OEI affidavit since eligibility is already in our system.

Please note: MSU only allows coverage under one health care plan per eligible employee. You have two options if you and your spouse/OEI both work at MSU:

  • You can both have your own plans OR
  • You can have one plan with one of you listed as a dependent.

You may wish to cover the entire family on one plan to reduce your employee premium contributions.

Should I enroll in the new Delta Dental PPO Premium plan option? Which dental plan is the best option?

Your Open Enrollment guide (support staff or faculty/academic staff) will give you an overview of the 2024 plan year dental options, coverage charts, and monthly premiums to help you determine which plan is right for your family.

We also encourage you to attend one of the Delta Dental presentations during the MSU Benefits Fair to learn more and ask questions about the new plan. Delta Dental will be presenting on October 12 from 2:00 to 3:00 p.m. and again from 3:30 to 4:30 p.m. at the Breslin Student Events Center.

Visit the Dental page on the HR website to find more information and resources, including a Delta Dental Cost Modeler tool to help you determine which Delta Dental plan is more cost-effective.

I don’t see my vision coverage on my MSU email confirmation statement. How do I enroll in, make changes, or cancel voluntary benefits, such as vision, legal, or critical illness insurance?

Voluntary benefits – such as vision, legal, and critical illness insurance, among others – are administered directly through a vendor called MSU Benefits Plus (not MSU) and so do not appear on your MSU benefit email confirmation statement.

You may enroll in voluntary benefits through the MSU Benefits Plus website. You will receive an email confirmation statement from MSU Benefits Plus after completing enrollment. If you are already enrolled in voluntary benefits (such as vision) and wish to continue your coverage, no action is needed. If you wish to add new coverage, make changes, or cancel existing coverage, please visit the MSU Benefits Plus website. You may also log in to the MSU Benefits Plus website to confirm which benefits you are already enrolled in. Please contact MSU Benefits Plus at 888-758-7575 with any questions.

We hope this helped to answer some of your Open Enrollment questions! Please visit the HR website to find all Open Enrollment information and resources, including additional Open Enrollment FAQs. We hope to see you at the MSU Benefits Fair on October 12 from noon to 7:00 p.m. at the Breslin Student Event Center, or at an HR Site Lab on October 18, 24, or 31.