Job of the Week: Office Assistant III

This week, MSU Human Resources features a job posting for an Office Assistant III (posting 781674) with the Division of Student Life and Engagement. Student Life engages students in active learning, prepares students for leadership roles, enhances the educational environment, and is centered on the success of students.

The office assistant will serve as the primary administrative support for the Student Life & Engagement (SLE) Director of Human Resources. They will represent SLE at Human Resources staff meetings, manage calendaring functions, and assist in communication and human resources processes related to recruitment, hiring, staffing, training, and development. This individual will interact with MSU and SLE staff and students to assist with questions and resolve issues, serving as the front-line communicator and connection to the SLE human resources team. For a list of all responsibilities, click here.

The ideal candidate should have a high school education and at least three years of work experience in word processing, spreadsheet, database, and desktop publishing software. It is helpful, but not required, that the individual has knowledge of MSU Human Resources policies and procedures, experience working in an office dealing with confidential information, or experience working directly with people from diverse racial, ethnic, socioeconomic, LGBTQIA+ or gender backgrounds.

Learn more about the Department of Student Life at https://studentlife.msu.edu/. Find more information and apply here with a resume, cover letter, and three professional references by May 31. The latest job postings are available at careers.msu.edu.

Job of the Week: Health Care Representative

This week, MSU Human Resources features a job posting for a Health Care Representative (posting 775895) with the Veterinary Teaching Hospital in the College of Veterinary Medicine.  

The Veterinary Teaching Hospital is looking for someone to work evenings at the Small Animal Clinic reception desk to greet, register, and direct clients and animals to the correct waiting area. The Health Care Representative will establish patient appointments and create, review, and update electronic client and patient health records. They will also work in the call center, listening carefully and communicating effectively to provide outstanding customer service. For a list of all responsibilities, click here.

The ideal candidate should have a high school education and at least one year of experience working in a medical office, clinic, or mental health office. It is helpful if the candidate also has work experience that includes phone etiquette and computer skills with excellent communication and uses proper grammar and spelling. 

The College’s vision is to be the destination for teaching, innovation, care, and service. Six goals, backed by specific strategies, guide our organization as we move forward. Read more at https://cvm.msu.edu/about/strategic-planning-2021-26/goals to learn about the MSU College of Veterinary Medicine’s strategy, goals, and progress.

Learn more about the College of Veterinary Medicine at https://cvm.msu.edu/. Find more information and apply here with a cover letter and resume by May 24. The latest job postings are available at careers.msu.edu

Job of the Week: Communications Manager II/S

This week’s featured job from MSU Human Resources is a Communications Manager II/S (posting 774781) with MSU Libraries.  

The MSU Libraries is looking for a strategic thinker and storyteller for their Marketing and Communications Manager, who will lead their external and internal communications, including developing social media strategy and ongoing evaluation through metrics and analytics. The internal communications strategy developed by this individual will showcase departmental and individual staff achievements and other noteworthy news to support staff morale and cement departmental cohesiveness. In addition to supervising three full-time staff members, the Communications Manager will also act as the primary communications liaison across Library departments, managing relationships, and assignments with faculty librarians, archivists, and staff. They will also represent the Libraries in various activities and participate in meetings related to marketing and communications within the University with regional and national organizations. For a list of all responsibilities, click here.

Applicants interested in this position should have a four-year degree in Journalism, Telecommunications, Marketing, Advertising, Public Relations, or a related field. Required work experience includes three to five years in public and media relations, composting, editing, and publication production. Work experience may also include marketing, advertising, word processing, desktop publishing, web design, spreadsheet or database software, and computer programming.

While not required, the ideal candidate for this role should be able to manage concurrent initiatives, production schedules, and multiple tasks. They should have excellent interpersonal skills and be able to build positive, enthusiastic, and productive collaborations with diverse audiences. Experience working in a research library or university development is also helpful. 

Learn more about MSU Libraries at https://lib.msu.edu/. Find more information here and apply with a cover letter and resume by May 17. Find all the latest job postings at careers.msu.edu

Job of the Week: Skilled Trades Supervisors

This week’s featured job from MSU Human Resources is a Skilled Trades Supervisor (posting 774284) in the department of Power and Water through Infrastructure Planning and Facilities. 

The Skilled Trades Supervisor will be responsible for overseeing the install, repair and maintenance of power and water controls. In addition, all Power and Water hiring, recruiting and training are assigned to this role. The supervisor will work with union representatives, manage the department budget and develop and coordinate power outage plans. This professional must also uphold IPF’s commitment to fostering an equitable, inclusive culture. For a full list of responsibilities, click here.

Applicants interested in this position should have knowledge normally acquired from at least one year of higher education and five to eight years work experience in maintenance of electrical equipment. The applicant must also possess a valid drivers license and meet MSU safe driving standards. The desired qualifications include, but are not limited to a degree in electrical, chemical or mechanical engineering, knowledge of power plant operations and experience with labor relations. Knowledge of Microsoft Office Products and Continuous or Predictive Emissions Monitoring Systems (CEMS, PEMS) is also desired. IPF is looking for a staff member who understands different perspectives while utilizing expert knowledge on the technical operations of the position. 

Learn more about MSU IPF at https://ipf.msu.edu/. Find more information and apply with a cover letter and resume by May 3 here. All the latest job postings can be found at careers.msu.edu

Job of the Week: WorkLife Consultant/Life Span & Family Services Coordinator

This week’s featured job from MSU Human Resources is a WorkLife Consultant/Life Span and Family Services Coordinator (Job Posting 771494). 

The WorkLife Consultant provides administrative and coordination of child and family care assistance programs, including advocating for family support and workplace wellness policies for faculty and staff. Responsibilities include conceptualizing, developing, implementing, and administering university-wide work-life programs and activities. The person chosen for this will be responsible for programming, reports, promotion, and one-on-one and group consultations in family care, workplace assistance/wellness, campus/community connections, relocation, and career.

The selected candidate for this role will refer faculty and staff inquiries about family assistance, workplace assistance and wellness, community connections, relocation, and career to appropriate agencies, offices, or information sources. They will also serve as a liaison between University offices, campus governmental units, committees, constituents, and external employers and governing bodies. They will utilize knowledge of organizational conditions and evolving trends in the field to advise stakeholders on the quality of work-life issues through advocacy, presentations, consultations, and more. Find the complete list of duties and responsibilities here

Applicants interested in this position should have a four-year degree in Psychology, Social Work, Human Resources, or Public Administration. A Master’s degree is preferred but not required. They should also have at least one year of experience in dependent care support, family services program planning, coordination, and evaluation. It is helpful if the candidate has knowledge of local community resources for employees, families, newcomers, aging employees/families, wellbeing, and dependent care. The best candidates will also have excellent communication, organizational and interpersonal skills, be able to manage multiple tasks, and excellent writing skills. They would also be comfortable learning and using new technology such as MS Teams, Qualtrics, SharePoint, social media, Zoom, MediaSpace, and Microsoft 362 Suite. 

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Learn more about MSU WorkLife Office at worklife.msu.edu. To apply, submit your resume and cover letter here by April 26. Find all the latest job postings at careers.msu.edu

Job of the Week – Internal Postings with MSU Human Resources

This week, MSU Human Resources is excited to feature two internal openings in our unit—an MAU Financial Officer (internal posting 772310) and a Management Analyst (internal posting 772312). These openings are available to current MSU employees.

The MAU Financial Officer (Internal Posting 772310) is a newly created position that will support budget and financial operations for all areas within Human Resources, as well as the university’s benefits budget. Reporting directly to the Vice President of Human Resources, the position’s responsibilities include, but are not limited to, providing strategic oversight and direction for the benefits budget as well as HR’s day-to-day financial operations, financial forecasts, strategic planning, and trends analysis. The selected candidate will identify financial needs and develop standards, procedures, processes, and internal controls to maximize financial performance and integrity. They will represent HR in financial interactions with all MSU units and prepare all necessary budget/finance/accounting reports for university and HR executive management. The complete list of duties and responsibilities is available within the internal posting.

The MAU Financial Officer should have a four-year degree in Business or a related field and at least eight years of experience in education, government, or industry experience in planning, finance, budgeting processes, development, and analysis. They should also possess knowledge of economics, business administration, and quantitative methods, including statistics using computer analytical models and systems analysis. Ideally, the chosen candidate will be registered as a Certified Public Accountant (CPA) or have equivalent education and experience.

The Management Analyst (Internal Posting 772312) for Human Resources will support benefits and human resource budgeting, financial analysis, and reporting. Responsibilities include, but are not limited to, statistical and financial analysis of the university employee benefits programs, providing statistical and analytical support for the employee benefits budget, and collective bargaining as it relates to benefits. They will produce decision support tools and analysis for short- and long-range employee benefits and human resource budget strategic planning and assist the Financial Analysis Office with fiscal year-end financial close. The complete list of duties and responsibilities is available within the internal posting.

The Management Analyst should have a four-year degree in Accounting or Finance with relevant coursework in Computer Science. Work experience should include three to five years in professional statement preparation, cost accounting, or auditing. The chosen candidate should be experienced in word processing, spreadsheet, and accounting software and ideally be registered as a Certified Public Accountant (CPA) or have equivalent education and experience.

Employees interested in either of these positions should be adaptable, quick-learning, deadline-oriented, and self-motivated. Proficiency in written and verbal communication, organization, and experience in SAP/EBS and KFS is preferred. Though not required, the ideal candidate should have a proven track record of budget development and experience working in a financial role with human resources and/or university settings.

These job postings are available to current MSU employees through the EBS portal, under My Career & Training, using the Careers @ MSU tile. Use the search bar on the right and enter the posting number and apply with your resume and cover letter by April 26. Learn more about HR at https://hr.msu.edu/about/index.html.

Job of the Week: Events Worker

This week’s featured job from MSU Human Resources is a temporary/on-call Events Worker with the Department of Police and Public Safety (posting 771329). 

If you or someone you know enjoys the events at Michigan State University such as concerts, sporting events, outdoor functions, and other university special events, this temporary/on-call support staff position might be just right! If selected for this position, you would work at an assigned station in a concession stand helping with food preparation and operating a cash drawer. You may also be assigned to parking enforcement, ushering, or other event-related responsibilities as needed. 

This role is important in ensuring the safety and success of MSU events by performing regular rounds of the complex, monitoring secured areas, leading and directing in emergencies, reporting crimes, and more. Successful applicants will be available to work in this job capacity for a minimum of one year. The hours available for this position currently include nighttime hours, primarily over weekends, at a rate of approximately 8-15 hours per week. 

If you are interested in this position, you should have great communication and interpersonal skills and a high standard of ethical conduct. The physical demands include being able to stand or walk for an entire shift. Additionally, applicants will be expected to become Red Cross certified if they are not already, and pass radiation safety worker training. 

Learn more about MSU Police at police.msu.edu. To apply, submit your resume and cover letter here by April 14. All the latest job postings can be found at careers.msu.edu.

Job of the Week: Enrollment Services Assistant

This week’s featured job from MSU Human Resources is an Enrollment Services Assistant (posting 769164) with the Office of the Registrar. They are looking for a friendly and knowledgeable individual for their customer service team.

The candidate selected to fill this role will work collaboratively with others to deliver positive outcomes, provide exceptional service, and ensure compliance with federal, state, and university regulations. As a primary member of the customer service team, they will explain policies and procedures, and answer questions from students, parents, faculty, staff, and others about all functional areas within the Office of the Registrar. 

The education and experience of interested applicants should include a high school education and one to three years of experience in student and/or financial aid record-keeping systems, word processing, and spreadsheet software. Preferred, but not required, qualifications include experience in a high-volume customer service environment and experience in academic record-keeping, student data systems, and online communication and services such as social media, email, chat, and text. The full list of qualifications can be found here

Learn more about the Office of the Registrar at https://reg.msu.edu/. To apply, submit your resume and provide a cover letter explaining your experience and why this position would be a positive career move for you here by April 12. All the latest job postings can be found at careers.msu.edu.

Job of the Week: Service Manager III

This week’s featured job from MSU Human Resources is a Service Manager (posting 767419) in the department of Custodial Services through Infrastructure Planning and Facilities. 

This staff member will be responsible for the management of activities of second and third shift custodial operations at MSU. Through this, the chosen candidate will create a culture that values and recognizes initiative and supports diversity and the inclusion of varying beliefs. Other responsibilities include communication with union representatives, oversight of budgeting multiple departmental accounts and delivery of training objectives for all new hires. IPF requests all applicants value people, partners and stewardship and be committed to engaging in high performing, leading edge practices. For a full list of responsibilities, click here

The required qualifications for this position are knowledge normally acquired in the first two or three years in college, technical or vocational school and five to eight years of related experience supervising operational activities. An equivalent combination of education and experience, such as a four year college degree and three to five years of related experience, will also be considered. The desired qualifications include expertise in Microsoft Office 365, knowledge of labor relations best practices, proven customer service skills and experience with workplace management systems such as EBS and FAMIS. The ability to work both independently and in a team and proven communication skills among a diverse population will also be taken into account for hiring. 

Learn more about MSU IPF at https://ipf.msu.edu/. Find more information and apply with a resume by April 5 here. All the latest job postings can be found at careers.msu.edu

Job of the Week: Assistant Director of Corporate Support

This week’s featured job from MSU Human Resources is an Assistant Director of Corporate Support (posting 766902) through University Advancement.

The main role of the assistant director will be to participate as a collaborative member of WKAR radio’s development team. This includes responsibilities such as developing and maintaining relationships with advertising agencies, preparing radio, TV and digital platform content proposals and record keeping. This position also requires frequent underwriting messages and the utilization of industry software for accurate contract entry. For a full list of responsibilities, click here.

The required qualifications for this position include a four-year college degree in communications, marketing, broadcast journalism or a related field and one to three years work experience in fundraising, PR or marketing. An equivalent combination of education and experience will also be considered. Ideally, the chosen candidate will be self-motivated, dynamic, and a strategic thinker with excellent written and verbal communication skills. They would also be experienced in successfully recruiting donors and members, broadcast radio and project management. 

Learn more about MSU University Advancement at https://advancement.msu.edu/. Find more information and apply with a resume, cover letter, writing sample and the contact information for three professional references here. All the latest job postings can be found at careers.msu.edu.