Answers to some of the most frequently asked questions we hear at MSU Human Resources. Have a question you’d like considered for mailroom Monday? Just e-mail it to HRmail@msu.edu with “Mailroom Monday” in the subject line!
It’s been a busy month for new items on the HR website.
There’s a new university-wide policy on Relationship Violence & Sexual Misconduct that replaces the policy on Sexual Harassment. Information surrounding Guidelines for Maintaining Critical Functions and Services at MSU is also now available. The electronic I-9 system is fully implemented and a new page with information about the Form I-9 process, compliance training and system access guidelines has been created.
To help new employees understand the benefits available to them, we have created a Benefits Overview toolkit, a quick reference about benefits available to MSU employees. There is also a complete 27-page presentation that provides information previously given at the benefits/retirement orientations.
Remember to complete your Benefits Open Enrollment during the month of October. Benefits-eligible employees will complete open enrollment using Employee Self-Service (ESS) in the Enterprise Business Systems (EBS). Here is the process for completing open enrollment:
Select the Add or change MSU Benefits and Retirement Plans link.
Select the Open Enrollment link.
A disclaimer that explains the CDHP/HSA plans (regardless of CDHP/HSA eligibility) will appear. Please read, and then select OK to continue
If you have a spouse or OEI on your benefits, the Health Plan Affidavit will appear. Answer the questions, select Next, then Save.
Now you will see the Plan Selections screen. Select the first plan you would like to add, edit or remove, click Edit Plan.
Select your desired plan and level of coverage, then click Select Dependents.
Select the dependents you would like to cover on the plan. Then click Add Plan to Selection.
If you do not see one of your dependents, it is either because they are not eligible for the plan or they need to be added as a dependent in the new system. See our screenshot tutorial for how to add a dependent.
Once you have added, edited or removed all of your desired plans, select Review Enrollment.
Construction projects are widespread across campus and as student numbers decrease each summer, the number of projects increases. You can learn information about all the construction projects happening at MSU in a Construction Junction meeting.
Brand consistency is important for any organization. Consistencies in colors, typography, graphics, photography, etc., are important elements that help define MSU’s brand around the world. Whether you are an on-or off-campus college or unit knowing the guidelines for upholding MSU’s brand is essential.
With snow days at MSU and continuous winter weather warnings, being informed about what’s happening at MSU is essential. MSU Alert notifies recipients through email, text messages or phone calls of emergency happenings at MSU, including tornadoes, terrorism, winter weather-related activities and other potentially hazardous situations.
The MSU Alert system is controlled by the MSU Police Department and powered by Blackboard Connect-Ed. The system is stationed off-campus to maintain availability in the case of power outages and is only used for emergency news broadcasting.Continue Reading… Stay Informed with MSU Alert
This month we are spotlighting the toolkits for form and time deadlines related to monthly and bi-weekly payroll.
Payroll runs on a bi-weekly or monthly basis for all employees. To ensure employees are paid accurately, HR and Payroll have established deadlines for submission of changes that might impact payroll. Personnel forms (e.g., hire, rehire, change of status) must be submitted by the HR Cutoff Date deadline for the applicable payroll. Time must be submitted by the Time Due Date deadline for the applicable payroll. The deadlines for each payroll cycle can be found on the Payroll website.
The toolkits explain where you can find this information and what the date columns really mean in the display. The toolkit links are here and on the Human Resources website home page.
For all new or first-time mothers who didn’t know before, there are more than 60 breastfeeding rooms available at MSU!
MSU administration supports breastfeeding and has made rooms readily available during the workday (8 a.m. to 5 p.m.) throughout campus and at some offsite locations. Click here to see the map of where the rooms are and how you can use one.
There have been several changes at MSU over the past year, including the creation of street addresses for buildings across campus. The campus addressing project at MSU was officially completed in 2012. The project converted building addresses to street addresses and addresses were assigned across campus to green-light phones, parking lots, etc.