Tag: Benefits

Unplugged: Swap your Laptop for Sunscreen and Enjoy your Summer Vacation!

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As summer heats up, there is no better time to take a vacation or staycation. Taking time away from work has many health benefits including improving your connection to yourself and loved ones and resetting from or avoiding burnout.

The Benefits of Taking a Vacation

Vacationing and taking time away from your job promotes a long, healthy life and has tremendous benefits to your mind. Taking a break from routine in fun and different ways can have the same benefits as consistent meditation exercises and help you build connections with not only your loved ones but yourself, too. In addition, taking a vacation has been scientifically proven to boost brain power. Taking time off from learning, working and gaining new information every day allows your brain to consolidate existing knowledge, resulting in improved learning after vacation.

The benefits go beyond just your mind — they affect your body too. Through reduced stress, vacations can improve heart health and decrease the chances of metabolic diseases or conditions. Vacation time also improves sleep as poor sleep habits can be broken when sleeping in a new place. Coming home after vacation feels like sleeping in another new place, allowing those improved habits to continue.

Using vacation time is one of the best ways to reset from or avoid burnout. Learning the signs and how to work toward health is a positive way to promote workplace well-being.

Before Going on Vacation

To take full advantage of these benefits, you should consider fully unplugging from work — those emails and phone calls won’t go anywhere.

Before you head to the airport or hit the road, set up automatic email replies with your out-of-office details including when you will be back, who to contact in the meantime, and how to contact you in case of an emergency. If you use a shared calendar with your team, add your out-of-office dates as early as possible and notify your team verbally and/or by email. If you have ongoing projects, consider asking a coworker, supervisor, or team member to check up on them while you are away and plan to share updates when you return. If possible, leave work-related things at home or at the office to prevent the temptation to focus on work. Finally, prepare for the day you return from work before you leave by keeping your schedule as clear as you reasonably can on your first day back.

Returning from Vacation

Returning to work can often be stressful and sometimes undo the rest you achieved on vacation. To avoid getting immediately burned out, take time to ease back into your work routine. Try to avoid scheduling several meetings on your first day back and try not to set or meet big deadlines during your first week back in the office. The more time you spend away, the more time you should give yourself to get back to your normal work pace and routine.

In addition to easing into your normal work routine, it’s important to unplug from work at the end of each day. It’s easy to get burned out if you are mentally on the clock 24/7, answering emails and catching up during nights and weekends. You can use Microsoft Teams, Outlook, Google Calendar and other work team services to set out-of-office messages at the end of your workday. Finally, avoid stress by taking the necessary steps to be productive and engaged as shared in this earlier post about avoiding and reducing burnout.

All these tips and more are available through these links:

Your Mid-Year Benefits Wellness Check-Up

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National Insurance Awareness Day (June 28) encourages us to review our insurance options to make sure we’re enrolled in the best plans for our families. As an MSU employee, you have a variety of benefit options available to you beyond just health care and dental plans. While many of these benefits allow you to enroll in or make changes at any time, several require you to sign up, change, or cancel enrollment during the Open Enrollment period in October. If you’re interested in a benefit but unable to sign up right away, review the plan options and make a list of changes you’d like to make so you’re prepared for the upcoming Open Enrollment period in October.

Benefits without an Enrollment Period

The following benefits are available to enroll in, change, or cancel at any time. You’ll find a brief description of each benefit below, and you can click on the benefit name for more details and information on how to enroll/register.

  • Auto: Find special pricing on insurance for your vehicle through Farmers GroupSelect (formerly MetLife) or Liberty Mutual Insurance.
  • Educational Assistance: Support staff have access to educational assistance funds to help cover the costs of credit and non-credit professional development opportunities.
  • Home: Find special pricing on insurance for your home through Farmers GroupSelect (formerly MetLife) or Liberty Mutual Insurance.
  • Livongo by Teladoc Health: Employees and their dependents enrolled in an MSU health plan can receive diabetes management supplies and coaching at no cost.
  • Pet: Find special pricing on pet insurance through Nationwide.
  • Teladoc Health Telemedicine: An online medical care service that gives you 24/7 access to a healthcare professional via web, phone, or mobile app. Use Teladoc to get help for a range of conditions, including cold/flu, bronchitis, allergies, pink eye, dermatology, and more.
  • Teladoc Medical Experts: Get medical advice from leading medical experts. Whether you need medical questions answered, a diagnosis double-checked, help deciding on a treatment plan, or guidance about a surgery, Teladoc Medical Experts can help.
  • TruHearing: Some benefit providers offer discounts on hearing aids. Please contact the providers directly to learn more about the discounts they offer.

Benefits with an Enrollment Period

The following benefit options have an enrollment period. This means you can only enroll in, change, or cancel the benefit during Open Enrollment in October each year. We encourage you to review the plans you’re currently enrolled in, along with the options available, and make a plan to make any necessary changes this October. Please note that updates for the 2026 plan year will be shared this September before Open Enrollment in October:

  • Critical Illness: MetLife gives you extra cash in the event you or a covered family member experiences a covered illness.
  • Dental: Various plans are available based on your employee type. We encourage you to check which dentists are available in your area before enrolling in a new plan.
  • Flexible Spending Accounts (FSA): There are two FSA options available for employees – Dependent Care FSA and Health Care FSA. Be sure you know the difference before you enroll.
  • Health Care (including prescription): Various plans are available based on your employee type and work location.
  • Legal: ARAG currently offers plan options to help cover a wide range of legal needs.
  • Life/Accident Insurance: Several types of life insurance are available for you to enroll in, along with voluntary Accidental Death and Dismemberment insurance.
  • Vision: Two plan options are available through VSP for vision care.

Please visit the HR website to learn more about all the benefit options available to you. For questions about enrollment and eligibility, please contact the HR Solutions Center at SolutionsCenter@hr.msu.edu or 517-353-4434.

Make More Time for Fun with These Summer Health Tips

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Whether you’re planning a road trip, family picnic, or trip to the lake, there is so much to do in Michigan during the summer months. While these events can provide a ton of fun for your family, there are ways to make summer safer.

Tips for a Healthy Summer

Here are some tips to help keep you safe, stay informed, and keep the fun times rolling:

  • Sun Protection: Stay in the shade when you can, wear a hat, and don’t forget about the sunscreen (at least SPF 15 is recommended for sun protection).
  • Stay Hydrated: Beat the summer heat and drink plenty of water.
  • Insect Protection: The best way to prevent mosquito bites and ticks is to wear insect repellent and long sleeves or pants. Check your clothing, body, and pets when you go inside!
  • Keep Cool: Take breaks from direct sunlight and use fans or air conditioning when needed. Take note of weather forecasts and plan events accordingly.

In addition to these tips, if you participate in a flexible spending account (FSA) you can use your funds to help pay for common summer necessities and camps for your kids.

Tips for Health Care FSA Funds

Save an average of 30% by using your Health Care FSA funds on the following eligible expenses that double as travel necessities:

  • Allergy medications
  • Blister care kits
  • Bug bite treatments
  • Orthotics/insoles
  • Sun reader eyeglasses
  • Sunscreen
  • SPF lip balm
  • Travel first-aid kits
  • Traveling neck pillows
  • UV detection stickers
  • And more!

Are you worried about buying something that isn’t considered an eligible expense? Consider shopping at the online FSA Store for worry-free purchases since everything on the FSA Store website is a guaranteed eligible expense. Check out their monthly coupons and promo codes for additional savings.

If you don’t have an FSA and are wondering if you should participate in one, learn more about the two types of FSAs available to benefit-eligible MSU employees on the HR website and consider enrolling in one or both types during the benefits Open Enrollment period in October this year.

Sources:

Reframe Failure to Increase Success

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When was the last time you celebrated failure? We are taught from a young age that failure is bad and something to fear. Because failures may bring negative repercussions, they are often hidden, ignored and downplayed. In reality, failure can be a powerful learning experience and is essential to success. When we embrace the idea of “failing forward”, we develop perseverance, confidence and a new perspective on what it takes to succeed.

Types of Failure

Not all failures are the same, but each has important lessons to teach us.

  • Preventable failure happens in automated processes when a piece of equipment fails, a step is neglected or there is some other kind of malfunction. For this category, it’s important to determine how to best troubleshoot preventable failures. What safeguards are in place regarding people, equipment and environment? Make sure that all precautions have been taken to keep preventable failures from happening in the first place.
  • Complex failure happens when events or situations come together in unexpected ways that cannot be foreseen.
  • Intelligent failure is common in innovative projects and processes, where trial and error are simply part of the experiment.

Organizations and individuals best learn from all types of failures by having procedures in place, along with the willingness and readiness to actively detect, analyze and experiment within the workplace to catch errors quickly, learn from them, and embrace the growth and improvement that can be generated as a result.

Ideas for Action

  • Depending on the type of work you do, one of the three types of failure is probably more common than the others. Consider which is most likely to happen at your workplace and think about how you might handle that type of mistake or failure should it occur.
  • Come up with an example from your life for each type of failure: preventable, complex, and intelligent. Why did they happen, and how were they handled? Were the situations resolved? How did they affect you and others? Take some time to reflect on what you learned from these particular failures.

The Blame Game

If failure is essential to success, why does it feel so terrible when it’s happening? Failure and fault are virtually inseparable in most cultures and organizations. Every child learns at some point that admitting failure means taking the blame, and that pattern may then be reinforced in the workplace. One tremendous benefit of creating and encouraging a culture of psychological safety, in which the rewards of learning from failure can be fully realized, is that greater innovation and individual and organizational growth can occur.

The added challenge when it comes to reframing our ideas of failure is that the experience of failing is more than emotional — it’s also cognitive. We all favor evidence that supports our existing beliefs rather than alternative explanations. We also tend to downplay our responsibility and place undue blame on external or situational factors when we fail, only to do the reverse when assessing the failures of others—a psychological trap known as fundamental attribution error. The courage to confront our own and others’ imperfections with honest reflection and a focus on improvement and learning is crucial.

Ideas for Action

  • List a small number of failures you’ve experienced over recent months. Can you recall how you felt and what thoughts occurred? Make a note of these feelings and thoughts. Can you identify a pattern? Is there a repetitive loop that you repeat every time you fail at something?
  • Take one of the failures from above, which initiated the repetitive loop you have identified. Write an alternative account of what happened.

The Importance of Leaders in Building a Learning Culture

Learning is inherently about failing. Leaders can create and reinforce a culture that counteracts the blame game and makes people feel both comfortable with and responsible for surfacing and learning from failures. They should insist on developing a clear understanding of what happened — not of “who did it” — when things go wrong. This requires consistently reporting failures, small and large, systematically analyzing them and proactively searching for opportunities to experiment. A work culture that recognizes the inevitability of failure in today’s complex organizations and is willing to catch, correct and learn from failure leads to success, employee satisfaction and loyalty. A work culture that wallows in the blame game will not.

It’s imperative for leaders to move beyond the false notion that if people aren’t blamed for failures, they’ll become “lazy” and stop putting in the effort to do their best work. In actuality, a culture that makes it safe to admit and report on failure can coexist with high standards for performance. Not all failures are created equal. Taking the time to analyze the reasons behind why a failure occurred before determining appropriate action will do far more for a team than assuming that assigning blame will lead to improvement in the long run.

One interesting study asked executives to estimate how many of the failures in their organizations were truly blameworthy; their answers were usually in single digits — around 2% to 5%. They were then asked how many failures were treated as blameworthy; they admitted that was closer to 70% to 90%. One unfortunate consequence of this scenario is that many failures go unreported, and their lessons are lost.

Ideas for Action

  • Assess whether your teams offer a sense of psychological safety. Do the members of the team have confidence that the team will not embarrass, reject or punish them for speaking up with ideas? Questions? Concerns? Mistakes? Are each person’s contributions valued? If you answered yes on each measure, that team possesses a strong sense of psychological safety.
  • Leaders and supervisors need to actively create psychological safety because their position of power or status naturally suppresses people’s ability to speak up. This can be done by publicly acknowledging their own fallibility and emphasizing the need for each person’s contributions. They can also respond positively when people do bring things forward. From the results of the preceding exercise, choose a team with a low or mid-level of psychological safety. Develop an action plan for how the team leader or manager can improve the level of psychological safety.

Like everything in life, reframing failure becomes easier with practice. When failures inevitably occur, remind yourself and others that failure is temporary, and failure is good even if, undeniably, it feels really bad when it happens. When something goes wrong, practice saying, “Something good is happening here.” Look for the greater message of the experience and expect it to, eventually, turn out for the good.

Sources

https://www.cnbc.com/2022/05/18/a-psychologist-says-the-most-successful-people-reframe-failure-by-doing-4-things.html

https://elevateu.skillport.com/skillportfe/main.action?path=summary/VIDEOS/12581

https://elevateu.skillport.com/skillportfe/main.action?path=summary/VIDEOS/146739

https://www.forbes.com/sites/williamarruda/2015/05/14/why-failure-is-essential-to-success/?sh=11e953df7923

https://hbr.org/2011/04/strategies-for-learning-from-failure

Are You Procrastinating? Increase Motivation and Become More Productive with These Simple Steps.

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There are countless reasons to put off working on a project. Maybe you’re daunted by the size of it, or the deadline is far off, so you don’t feel the urgency to get moving. Whether your procrastination is the result of perfectionism, negative thought patterns, or even boredom, there are easy changes you can make to increase your motivation and complete high-quality work without missing deadlines.

Take charge of your day

It’s easy to find excuses to not take action. I don’t have time. I’m too busy. I’ll do it later when things calm down. To move beyond procrastination, you need to take charge of your time.

  • Don’t let external demands control your time. Deadlines and mundane tasks are likely a part of your days. Take charge of your schedule.
  • Minimize interruptions. Turn off your Teams, Outlook, and text notifications if you can. Block off time on your calendar. Prioritize your tasks. Ask yourself: What needs to be done now? What can wait until later?
  • Figure out and respect your preferred working methods and energy levels. Consider when you’re most productive and schedule your day accordingly.

Set small deadlines

If you sometimes feel like you’re accomplishing nothing, it may be because your idea of getting something done is too big.

  • Focus on the wins, no matter how small. Set small goals and interim deadlines throughout the day.
  • As you hit each small target, you’ll build momentum and feel motivated to strive toward the next goal.

Achieve an optimal level of positive stress

We all face stress at work — deadlines to meet, unexpected problems to solve. It may sound counterintuitive, but a little stress can be a good thing. Positive stress can give you the energy you need to stay motivated. The key is to achieve an optimal level of healthy stress.

  • Know your limits. Find a challenge you can realistically take on.
  • Don’t be complacent. Push yourself to achieve great things, one step at a time. Remember that a challenge should stretch you without breaking you.

Collaborate to stay engaged

When we pool our resources and expertise to work on a task with others, we share ideas, discuss options, and develop ideas as a team. One person’s enthusiasm might inspire you. New eyes bring new perspectives, which may help you look at a task in a new way.

  • To ensure your collaboration is effective, be sure you have a diverse group to offer different perspectives.
  • Allow some quiet space to build on the ideas that emerge.
  • Effective collaboration can be structured or informal.

Try these techniques to help you take action and leave procrastination behind, and look into self-paced, online elevateU resources for further motivation and guidance.

Job of The Week: Marketing Communications Manager I

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This week, we are featuring a job posting as a Marketing Communications Manager I for MSU Health Care (job posting 1047090). If you are interested in leading a digital-first marketing communications strategy, managing projects and vendors, and supporting clinics in meeting their communication goals, this may be the position for you. 

From joint ventures and partnerships to leveraging expansive clinical research and expert educational strengths for patients, MSU Health Care focuses on providing healing and caring to all. MSU Health Care spans 46 adult and pediatric specialties committed to high-quality patient care. Their mission is to deliver a personalized experience and a safe environment for all, train the next generation of clinicians, ensure equitable access, and provide the highest quality of care. MSU Health Care remains dedicated to providing an exceptional experience and enhancing life. 

In this role, you will create compelling content to add value to multi-channel marketing communication plans, including brand-journalism style articles, MSU website content, advertising materials, social media posts, infographics, and more. You will review content, implement brand identity, assist in project management with outside vendors, and help drive engagement through coordinated events and promotions. Find a complete list of job responsibilities on the MSU Careers website. 

This position requires a degree in journalism, telecommunications, public relations, or similar, and one to three years of work experience in public and media relations, composing, editing, and publication production, news, broadcasting, or marketing/advertising. You should also be well-versed in word processing, internal and external communications, social media, content management, and digital communication strategy development. 

To learn more about MSU Health Care, visit the MSU Health Care website. To learn more or apply for this position, please visit the MSU Careers website. Applications require a resume, cover letter, a sample of a detailed marketing communication plan, at least three writing/other work samples, three professional references, and should be submitted by June 3.

Job of The Week: Research Technologist II

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This week, we are featuring a job posting as a Research Technologist II for the College of Social Science  (job posting 1037763). If you are interested in assisting in a wet lab and animal experiments conducted in the Veenema laboratory, this may be the role for you.

The Veenema Lab, working in MSU’s Neuroscience Program and Department of Psychology, explores the neural basis of social behavior. The Veenema lab’s research uses rats and mice as model organisms to understand the roles of neuropeptides, vasopressin and oxytocin in regulating social behavior such as social play, recognition, and investigation. The Veenema lab’s goal is to identify more effective treatment of social behavior deficits.   

In this position, you will primarily assist in wet lab and animal experiments conducted by other lab members. Additionally, you will analyze data including behavioral videos, digitized microscope or lightbox images, research literature to maintain knowledge of the current field, and attend scheduled lab meetings and lab journal club meetings. 

This role requires a degree in neuroscience or a related field, six months to one year of related or more extensive work experience performing basic research techniques, including laboratory animal handling and husbandry, behavioral testing in rodents, and wet lab techniques. You should be well-versed in database and desktop publishing software, and have experience handling potentially dangerous research animals. Find a complete list of required and desired qualifications here.

Learn more about the Veenema Lab and the College of Social Science. To learn more or apply, please visit the MSU Careers website. Applications require a resume, cover letter, at least one letter of recommendation, and should be submitted by June 3.

Add Movement to Your Workday

Published on by Abigail Miller1 Comment

May is Global Employee Health and Fitness Month—an international event created to celebrate and promote healthy living for employers and employees. There are many ways you can keep active and add movement to your workday, and MSU offers a variety of resources to add excitement to your workday. Read more about incorporating activity into your professional life and enhancing your health and agility. 

General Tips

MSU University Health and Wellbeing’s Move More @ Work campaign shares resources, information, and tips for adding movement to your workday, including:

  • Bring/wear a comfortable pair of shoes that allow for movement during breaks throughout the day.
  • Schedule physical activity throughout the day like you would a meeting, and make it a part of your routine.
  • Stay hydrated and eat a healthy lunch to keep your body fueled.
  • Invest in a walking desk! Walking/treadmill desks offer many benefits, including improved physical health, increased productivity, reduced back pain, lower blood pressure, and increased energy levels. 
  • March in place at your desk, or stand up every other time you send an email or make a phone call. 

Campus Resources

  • Register for Desk Decompress every Thursday from May 29 to August 14. This virtual 15-minute class will stretch and strengthen your wrists, neck, spine, and shoulders, all from the comfort of your own desk!
  • Move in the Garden is held most Wednesdays from July 9 to September 17 at 12:15. Free outdoor wellness program held under the Ginkgo Tree in Beal Garden that combines stretching, bodyweight strengthening, flow movements, and relaxation. Rain location: MSU Main Library
  • University Health and Wellbeing’s SPARTANfit team is offering 50% off their Fitness Assessment and InBody Body Composition Analysis through June 27 for faculty, staff, & their partners. The Fitness Assessment is designed to assess your current fitness level through a combination of resting and exercising evaluations. This assessment gives you valuable insights and advice to create a personalized fitness and wellness plan to achieve your health objectives!
  • Try out a group fitness class! MSU Recreational Sports and Fitness offers a variety of group fitness classes with membership pricing for MSU employees.
  • Biking: One of the easiest ways to add exercise to your daily routine is to attach it to an activity or habit you perform already, such as your commute to work. MSU Bikes provides support with commuter resources to help you bike to work with confidence, including a 1-on-1 Bike Commuter Assistance service, which helps you find the safest, lowest-stress route to and from campus to your neighborhood. MSU Bikes also rents bikes to departments for staff to use during the work day through their Department Fleet Services. Bikes are a great way to get around campus for meetings, lunches, errands, or a nice break! Save the hassle of traffic, offer a healthy alternative for your staff breaks/on-campus transportation, and avoid problems finding car parking by adding a bike to your department’s transportation fleet. 
  • Take a walk around campus! Check out the Campus Meditation Map to learn more about over 25 different landmarks across MSU’s campus. You can also follow the MSU Self-Guided Walking Tour to explore areas of campus you have yet to see while on a break.

Learning Opportunities

  • Ergonomic Best Practices for Workplace Comfort and Safety: No matter your role at MSU, all employees benefit from a functional and comfortable workplace setup. This virtual session explores the basics of ergonomics, injury prevention, standing desk use, and stretches and exercises to help reduce the risk of work-related pain and discomfort. 
  • Finding Time: Time Management Strategies for Busy Professionals: It is easy for to-do lists to seem never-ending, and even easier for tasks to pile up if you have a busy schedule. While we can’t borrow or bottle time, this class will discuss strategies for time management, efficiently allocate minutes, and relieve pressure and stress throughout the process. 

Sources:

“Be More Active during Your Work Day.” Www.Heart.Org, 16 Jan. 2024, www.heart.org/en/healthy-living/fitness/getting-active/how-to-be-more-active-at-work. 

Opening image provided by Freepik.

Job of The Week: Anatomy Resource Manager

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This week, we are featuring a job posting as the Anatomy Resources Manager for the College of Osteopathic Medicine (job posting 1041146). If you are interested in being a key resource for the Division of Human Anatomy and medical education programs across four campuses and overseeing the Willed Body Program (WBP), this may be the position for you.

The MSU College of Osteopathic Medicine’s mission is to provide world-class osteopathic, student-centered graduate and medical education and research to foster community across patient-centered medical care. MSU’s Willed Body Program (WBP) allows hundreds of medical students at MSU to continue their studies in anatomy through generous donations of one’s body for educational assistance.  

In this role, you will primarily supervise and direct the operation of the Human Gross Anatomy Lab and oversee the donations from the WBP. You will work closely with families, agencies, and medical staff to facilitate body donations, prepare cremation forms, maintain the collection and shipment of cremations, and maintain confidential records. Additionally, you will plan and oversee the annual WBP Memorial Service, schedule the Gross Anatomy Lab procedures, order supplies and equipment, and work with the administrative team, faculty director, and department administrators to develop policies and procedures to maintain lab usage. Find a complete list of job responsibilities on the MSU Careers website. 

This position requires a degree in Social Work, Psychology, Nursing, or Social Science, and three to five years of work experience related to business or public contact. Experience working in a medical school and with medical records, experience with Microsoft Excel and data development and maintenance, strong communication skills, and strong interpersonal skills are desired. 

Learn more about the Willed Body Program and the College of Osteopathic Medicine. To learn more or apply, please visit the MSU Careers website. Applications require a resume, cover letter, and three professional references, and should be submitted by May 27. 

Job of The Week: Assistant Director of Annual Giving – Telemarketing

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This week, we are featuring a job posting as the Assistant Director of Annual Giving-Telemarketing with the MSU Alumni Office of University Advancement (job posting 1038890). If you are interested in supervising student staff and managers of a student-run telemarketing program, Greenline, and increasing alumni engagement, this may be the role for you.

University Advancement looks to the future with optimism and a growth mindset, and its mission is to advance the Spartan impact. MSU Greenline, one of the largest programs in the Big Ten, is a student-run program that aims to reach 10,000 to 15,000 alumni and friends each shift, resulting in personal contact with over 175,000 alumni each year! In 2024, MSU Greenline secured more than $500,000 from over 6,000 pledges. 

In this position, you will primarily oversee student employees and managers at MSU Greenline and ensure the call center software (VanillaSoft) is working effectively and efficiently. You will develop and maintain comprehensive training, pledge processing procedures, and procedures to handle concerns and questions over the phone. You will also serve as the primary liaison for telemarketing issues regarding vendors, systems, and inquiries from other institutions. Additionally, you will create and monitor student work schedules, meet regularly with student managers, oversee hiring a diverse range of students, and update scripts, acknowledgement letters, and information for student callers. Find a complete list of job responsibilities on the MSU Careers website.

This position requires a degree in Communications, Public Relations, Marketing, or Business, and one to three years of related work in professional fundraising, public relations, marketing, higher education fundraising, or similar. The ability to foster a good working environment, recognize the importance of teamwork, and have excellent written and verbal communication, interpersonal, and organizational skills is desired. 

Learn more about University Advancement and MSU Greenline. To learn more or apply, please visit the MSU Careers website. Applications require a cover letter and resume, and should be submitted by June 3.