Job of the Week: Communications Assistant/Graphic Artist

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This week’s featured job is a design-focused Communications Assistant for the Residential College in the Arts and Humanities(RCAH) (job posting 906687). The RCAH is a student-centered college that mobilizes the arts and humanities through a wide range of programming to create collaborative, community engaged methods for addressing the complex societal problems facing our local and global communities and to reimagine and build a more just, equitable, and sustainable world. 

This position will serve the RCAH by designing marketing and communications materials to support student recruitment, academic programming and initiatives, development and alumni goals, RCAH-sponsored events and programming, and awareness and engagement among target audiences. You will also coordinate social media strategy by creating themes, schedules, content, and posts. 

You should be able  to perform professional-level photography, videography and digital editing for projects and events. You will also assist with the design of the RCAH website and email messages..

 This position is open to anyone from entry-level or recent workforce members to seasoned professionals. The ideal candidate will possess a collection of work that demonstrates artistry and solid graphic design chops, along with a talent for photography/video and editing. A desire to work with a forward thinking, social justice-minded group of colleagues at RCAH and MSU is a definite plus.

To learn more, visit the Residential College in the Arts and Humanities website. To apply for this position, please submit a resume, cover letter, and portfolio of your work to the MSU Careers website. 

Job of the Week: Esports Production and Content Coordinator

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This week’s featured job is for an Esports Production & Content Coordinator for the College of Communication Arts and Sciences (job posting 906596). The College of Communication Arts and Sciences offers world-class training to students through active engagement in translational research that influences health, environment, media, technology, business and public affairs across the nation and around the world. 

Esports at MSU is growing fast, with a solid foundation that includes a student-led Esports Club with nearly 1,500 students. MSU is launching university-supported varsity teams in Rocket League, Valorant, and Super Smash Bros. Ultimate. This position will serve the College of Communication Arts and Sciences by developing and implementing a comprehensive esports broadcasting program that includes live streams, pre-recorded media, and social media content. You will coordinate the scheduling and broadcast of all esports events and tournaments along with managing broadcast equipment and ensuring all hardware and software are up-to-date and functioning properly.

The department is looking for a candidate with knowledge equivalent to that which would normally be acquired by completing a four-year college degree program in Graphic Arts or a business related field. You should have at least three to five years of expansive work experience in publications production, advertising, public and media relations, writing, or editing; familiarity with computer applications relating to word processing, phototypesetting, design, and page layout; or an equivalent combination of education and experience.

To learn more, visit the College of Communication Arts and Sciences website. To apply for the position, please submit a resume and cover letter to the MSU Careers website by October 31. 

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Happy International Pronouns Day!

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This article was written in partnership with the EVPA Office of Diversity, Equity, and Inclusion.

Today is International Pronouns Day! Using correct pronouns respects each other’s identity and fosters inclusivity. Pronouns are used every day to communicate with one another in and out of the workplace, and often they are assigned based on pre-conceived biases and perceptions. By educating about personal pronouns, we promote understanding and celebrate everyone’s intersecting identities.

What is International Pronouns Day? 

International Pronouns Day seeks to make respecting, sharing and educating about personal pronouns commonplace. This day raises the MSU community’s awareness to be gender inclusive and reminds us of the basic human dignity of appreciating and celebrating everyone’s multiple, intersecting identities. As we explore the significance of this day, learn about how MSU is implementing changes to promote gender inclusivity to create a beneficial environment for all. For more information, you can visit https://pronounsday.org. 

How can I contribute to a gender-inclusive environment? 

  • Speak and write in a way that does not discriminate against a particular sex, social gender, or gender identity and does not perpetuate gender stereotypes 
  • Share your pronouns when introducing yourself to people or during meetings 
  • Don’t make assumptions; ask people to share their pronouns 
  • Always use the pronouns that a person asks you to use 
  • Include your pronouns in your email signature or other digital communications 
  • Complete the Quest: Building Capacity for LGBTQA+ Inclusion online education program 

What events are being held across campus? 

What action is the university taking to advance gender inclusion? 

  • MSU IT announced this summer the roll-out of Microsoft Spartan 365 pronoun options as part of Michigan State University’s ongoing commitment to creating a more inclusive campus community. With these changes, you will now have the option to customize and display your pronouns in your Spartan 365 profile to appear in Outlook and Teams. Learn more. 
  • At MSU, we are committed to ensuring your identity is accurately represented and respected throughout our campus community while maintaining privacy. Additionally, there’s work underway with the Office for Institutional Diversity and Inclusion, along with the Office of the Executive Vice President for Administration to advance the name, gender, pronoun data policy recommendations across our information technology systems. We are collaborating with the project management office and system owners to create an implementation road map to advance the policy requirements across enterprise data systems. 
  • In the interim, MSU encourages all employees to indicate their gender pronouns, if desired, on email signatures and other written communication.  

Are there resources to explore this further? 

We look forward to continuing our work – together – to foster a culture that C.A.R.E.S (communication, appreciation, respect, empathy, and sensitivity). 

Job of the Week: Reuse and Recycling Special Equipment Mechanic

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This week’s featured job is for a Reuse and Recycling Special Equipment Mechanic for the MSU Surplus Store and Recycling Center in the Infrastructure Planning and Facilities (IPF) unit (job posting 904592). IPF builds, maintains and beautifies MSU’s physical campus environment in support of the university’s education, research and outreach missions. The MSU Surplus Store and Recycling Center manages MSU’s waste as a resource through an integrated system of reuse, recycling, collaboration, and education.

This position will serve IPF by adjusting, servicing, maintaining, and rebuilding special complex automotive and heavy-duty equipment, including the most complex repairs and maintenance. You will work with front-load waste and recycling trucks, roll-off trucks, box trucks, dump trucks, loaders, fork-lifts, balers, compactors, and containers.. You will also order and stock parts/supplies, track inventory and conduct preventative maintenance training. 

The duties of this job will require frequent lifting of 50-75 pounds, pushing, pulling, and climbing. Along with the physical demands of the job, you will need eight years of experience in the trade, including two years as State-certified Special Vehicle and Equipment Mechanic I or equivalent. You must also possess State of Michigan certification as a Master Mechanic in Automotive, Heavy and Light Duty Trucks. 

To learn more, visit the Infrastructure Planning and Facilities website and the MSU Surplus Store and Recycling Center website. To apply for the position, please submit a current resume detailing relevant experience and licenses to the MSU Careers Website by October 24. 

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Your Top Open Enrollment Questions

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The MSU Benefits Open Enrollment period takes place in October each year and is your annual opportunity to enroll in, change, or cancel your benefit selections for the upcoming year. As you review your options for the 2024 plan year, take note of the following answers to the most common questions we’ve received so far from benefits-eligible employees. As a reminder, MSU Human Resources staff will be available at the MSU Benefits Fair this week on October 12 and at HR Site Labs on October 18, 24, and 31 to help with enrollment and questions.

Do I need to do anything during Open Enrollment?

This depends on your family’s benefit needs for the coming plan year. Please review the true/false statements on page 6 in the appropriate open enrollment guide to help you determine if you need to take any action during the Open Enrollment period. If you answer true to any of the statements, you must take action by October 31.

Did I do Open Enrollment correctly?

  • Completing Open Enrollment Online: Most employees will complete Open Enrollment online through the EBS Portal. After completing enrollment, you will receive an email confirmation statement. Review the confirmation statement to validate that your plan elections are correct. If your elections look correct, you have completed open enrollment successfully. If you would like to make any changes, you can go back through the open enrollment application in the EBS Portal until October 31 and review the confirmation statement received after making the desired changes.   
  • Completing Open Enrollment via Email/Mail: If you submitted an enrollment/change form via email or mail, you can log in to the EBS Portal, select My Benefits on the top navigation, click on Current Benefit Participation, and preview your benefit confirmation statement to validate your plan elections. If your elections look correct, you have completed open enrollment successfully. If you would like to make changes, you can submit a new enrollment form by October 31 and review the confirmation statement received after making the desired changes. Please allow 3–5 days for the delivery of the U.S. mail. Once received, your enrollment elections will be completed within 7–10 business days.

Is there anything new for the 2024 benefit plan year?

Yes! Please review page 5 in the appropriate Open Enrollment guide to learn what’s new and notable for the 2024 plan year:

What is the Spouse/Other Eligible Individual (OEI) Affidavit and why do I need to complete this?

If you wish to cover a spouse/OEI on your benefits for the 2024 plan year, you MUST complete the affidavit as part of the Open Enrollment process in October. Find instructions to complete the affidavit as part of Open Enrollment.

The Spouse/OEI Affidavit is a form of documentation that states whether your spouse/OEI has access to health care coverage through their own current or former employer that is at or under an annual premium threshold. The premium threshold for the 2024 plan year is $1,500. This means if your spouse/OEI has access to single-person coverage for $1,500 or less annually from their own employer, they must enroll in their own employer’s health coverage.

You may still cover your spouse/OEI on your MSU health plan as a dependent, but the coverage through MSU will be considered secondary and their employer’s coverage will be primary. This is done through a process called “coordination of benefits,” which allows a person to be covered by two different health care plans. Please note that not all health plans coordinate, and you must reach out to each health care vendor to confirm coordination.

Learn more about what “coordination of benefits” means, why MSU requires a spouse/OEI affidavit, and how to complete the affidavit correctly on the Open Enrollment FAQ webpage.

Did I complete the Spouse/OEI Affidavit correctly?

Completed Affidavit Online: Most employees will complete the Affidavit online as part of the Open Enrollment process in the EBS Portal. After you complete enrollment, you will receive a benefit email confirmation statement. You must complete and save all the Open Enrollment prompts in the EBS Portal to receive a confirmation statement; you cannot simply answer the affidavit and exit the portal. Find instructions to complete Open Enrollment online. To verify you have completed the affidavit successfully, review the affidavit reply date on your benefit email confirmation statement under the Health Plan Affidavit section. If the date listed is within the Open Enrollment period (October 1-31), you have completed the affidavit successfully.

Completed Affidavit via Email/Mail: If you were mailed the open enrollment guide and you submitted the affidavit via email or mail, you can log in to the EBS Portal, select My Benefits on the top navigation, click on Current Benefit Participation, and preview your benefit confirmation statement to validate the affidavit reply date. If the date is not updated, please contact the HR Solution Center at SolutionsCenter@hr.msu.edu or 517-353-4434 (toll-free 800-353-4434) to verify receipt. It may take 7-10 business days to show an updated affidavit reply date.

How do I answer the Spouse/OEI Affidavit if my spouse/OEI also works for MSU?

If your Spouse/OEI works for MSU in a benefit-eligible position, you are not required to complete the spouse/OEI affidavit since eligibility is already in our system.

Please note: MSU only allows coverage under one health care plan per eligible employee. You have two options if you and your spouse/OEI both work at MSU:

  • You can both have your own plans OR
  • You can have one plan with one of you listed as a dependent.

You may wish to cover the entire family on one plan to reduce your employee premium contributions.

Should I enroll in the new Delta Dental PPO Premium plan option? Which dental plan is the best option?

Your Open Enrollment guide (support staff or faculty/academic staff) will give you an overview of the 2024 plan year dental options, coverage charts, and monthly premiums to help you determine which plan is right for your family.

We also encourage you to attend one of the Delta Dental presentations during the MSU Benefits Fair to learn more and ask questions about the new plan. Delta Dental will be presenting on October 12 from 2:00 to 3:00 p.m. and again from 3:30 to 4:30 p.m. at the Breslin Student Events Center.

Visit the Dental page on the HR website to find more information and resources, including a Delta Dental Cost Modeler tool to help you determine which Delta Dental plan is more cost-effective.

I don’t see my vision coverage on my MSU email confirmation statement. How do I enroll in, make changes, or cancel voluntary benefits, such as vision, legal, or critical illness insurance?

Voluntary benefits – such as vision, legal, and critical illness insurance, among others – are administered directly through a vendor called MSU Benefits Plus (not MSU) and so do not appear on your MSU benefit email confirmation statement.

You may enroll in voluntary benefits through the MSU Benefits Plus website. You will receive an email confirmation statement from MSU Benefits Plus after completing enrollment. If you are already enrolled in voluntary benefits (such as vision) and wish to continue your coverage, no action is needed. If you wish to add new coverage, make changes, or cancel existing coverage, please visit the MSU Benefits Plus website. You may also log in to the MSU Benefits Plus website to confirm which benefits you are already enrolled in. Please contact MSU Benefits Plus at 888-758-7575 with any questions.

We hope this helped to answer some of your Open Enrollment questions! Please visit the HR website to find all Open Enrollment information and resources, including additional Open Enrollment FAQs. We hope to see you at the MSU Benefits Fair on October 12 from noon to 7:00 p.m. at the Breslin Student Event Center, or at an HR Site Lab on October 18, 24, or 31.

Happy World Mental Health Day!

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October 10 is World Mental Health Day. While mental health is one of the cornerstones of health and well-being, it can often fall off the list of priorities at work. The World Health Organization has established the theme of “our minds, our rights” to promote mental health as a basic human right.  

Good mental health is vital to our overall health and well-being. Yet one in eight people globally are living with mental health conditions, which can impact their physical health, their well-being, how they connect with others, and their livelihoods. Mental health conditions are also affecting an increasing number of adolescents and young people.   

Work should never be a reason to neglect your mental health, however, a busy schedule may make resources seem inaccessible. In honor of World Mental Health Day, here are some resources you can use at MSU and in your personal life.  

MSU Resources: 

Teladoc: MSU faculty/staff and their dependents who are currently enrolled in an MSU health plan have access to Teladoc – an online medical care service that gives you 24/7 access to a healthcare professional via web, phone, or mobile app in minutes. Teladoc’s services extend to behavioral health (anxiety, depression, grief counseling, etc.). 

University Health and Wellbeing: MSU employees have access to an Employee Assistance Program which provides confidential counseling at no cost. To best fit with your work schedule, MSU offers both Zoom and in-person appointments.  

Health4U: Health4U focuses on all aspects of health with resources, support groups and educational courses. They offer a variety of resources dealing with mindfulness, psychological flexibility and more.  

Local Resources: 

24-Hour Crisis Services (Walk-In and Mobile):  The City of East Lansing provides walk-in or mobile crisis counseling and mental-health assistance around the clock. 

Online Mental Health Screening: Ingham County Health Department offers free and anonymous behavioral health screening, linking resources connected to your results. 

Sparrow Behavioral Health Services: Sparrow Hospital offers psychiatric and behavioral health services including holistic care in an external environment and art, music and yoga therapy.  

Your mental health matters and MSU resources and benefits are available to get you—or keep you—on the path to a healthy body and healthy mind. 

Job of the Week: Academic Department Advisor

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This week’s featured job is for an Academic Department Advisor to join the Department of Accounting and Information Systems in the Broad College of Business (job posting 90317). The Broad College of Business develops global business leaders who positively impact organizations and society. The Department of Accounting and Information Systems degree programs consistently rank among the top in the nation. In this position, you will play an integral role in supporting our distinguished academic programs, faculty, staff, and students.  

This job may be a good fit if you are highly collaborative, extremely responsive, detail-oriented, and technologically savvy. You will oversee the operations of the unit, manage fiscal planning and procedures, and act as the unit’s fiscal officer. Other duties include serving as office manager and supervisor to support staff, facilitating human resources activities, and overseeing academic program management.

The department is looking for a candidate with knowledge equivalent to that which normally would be acquired by completing a bachelor’s degree in a business-related field. You should have at least three to five years of related experience in office administration and experience in a supervisory role. Experience with MSU policies and procedures, including academic and non-academic hiring policies and procedures and budget processes, is desired but not required to apply.

To learn more about the college and department, visit the Broad College of Business website and the Department of Accounting and Information Systems website.. To apply for the position, please submit a cover letter and resume to the MSU Careers Website by October 17. 

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Reminder: enroll in, change, or cancel vision, legal, and critical illness insurance during October

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The MSU Benefits Open Enrollment period is here! As you’re reviewing your benefit options for the 2024 plan year, please note some voluntary benefits only allow you to enroll in, change, or cancel coverage during Open Enrollment in October. These include VSP vision insurance, ARAG legal insurance, and MetLife critical illness insurance.

If you’re interested in enrolling in these benefits, need to make changes (such as adding a dependent or switching to a different plan), or cancel your coverage for the 2024 plan year, you must do so in October. If you’re currently enrolled and you do not make any changes, your enrollment will continue in 2024 with the exact same coverage.

How to Enroll in, Change, or Cancel Voluntary Benefits

You can enroll in, change, or cancel these benefits via the MSU Benefits Plus website. Find a guide to help you enroll at msubenefitsplus.com/faq.

  • First-Time Users: Enter your MSU email, click Get Started, and fill out the form. Signing up for an account does not obligate you to enroll in any benefits; it just gives you access to learn about and enroll in various programs. You will need your MSU ZPID number, which is located on your MSU Spartan ID Card or in the EBS Portal. Use a capital “Z” when putting in your ZPID number.
  • Existing Users: Enter your email address and click Get Started, then enter your password and click Log In.

How to View Current Participation

To view your current participation or deduction history, log in to the MSU Benefits Plus website and click on Manage My Benefits to view a summary of your enrollment elections. Click on My Deductions to view an itemized list of your voluntary benefit deductions. Please note the My Benefits section only provides participation status on products you have enrolled in within the MSU Benefits Plus website—such as vision, legal, and critical illness insurance.

Learn More about Voluntary Benefits

Please review a brief description of vision, legal, and critical illness insurance below. For additional information on all voluntary benefits, please review the appropriate Open Enrollment guide: Support Staff Open Enrollment Guide or Faculty/Academic Staff Open Enrollment Guide.

VSP Vision Insurance can help with the cost of glasses and contact lenses for you and your family. VSP is the benefit provider, and they offer two plan options: the standard coverage plan or a premium coverage plan with an additional enhanced eyewear option of your choice. Visit the MSU Benefits Plus website to view a plan summary sheet with basic information about the two coverage options and rates.

MetLife Critical Illness Insurance gives you extra cash in the event you or covered family members experience a covered illness. This money can be used to offset unexpected medical expenses or for any other use you wish. Simplified plan options are offered through MetLife with no evidence of insurability requirement. Visit the MSU Benefits Plus website to view a plan summary sheet with basic information about the plan coverage and rates.

ARAG Legal Insurance makes it affordable to get the legal help you need. Network attorney fees are 100% paid in full for most covered matters. Life is full of legal situations. Some you plan for, like creating a will, and others are more unexpected—like fighting a traffic ticket. Choose between two plans for coverage that best fit the needs of you and your family. UltimateAdvisor® covers most common legal issues. UltimateAdvisor Plus™ includes more robust coverage plus additional services. Visit the MSU Benefits Plus website to view a plan summary with basic information about the two coverage options and rates.

Questions? You can learn more about, enroll in, change, or cancel voluntary benefits on the MSU Benefits Plus website. Learn about all your benefits options on the  HR website. If you have questions, consider participating in the MSU Benefits Fair or an HR Site Lab. Additionally, the HR Solutions Center is available for questions at SolutionsCenter@hr.msu.edu or 517-353-4434. 

Job of the Week: Deputy Secretary of Academic Governance

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This week’s featured job is for a Deputy Secretary for Academic Governance for Faculty and Academic Staff Affairs (posting 897202). The Office for Faculty and Academic Staff Affairs focuses on advancing institutional culture and supporting faculty goals while promoting MSU’s overall mission.

This position will serve Faculty and Academic Staff Affairs by preparing and distributing agendas for university-level committees, proofreading and formatting office communications and scheduling meetings with the Secretary for Academic Governance and university leaders. The future Deputy Secretary for Academic Governance will also assist the Secretary for Academic Governance in administering the nominations and elections of faculty to various university-level committees and assist faculty in navigating the academic governance process.

Additional responsibilities may include student employment recruitment, training and supervision, presenting to faculty and staff on current policies, and serving as backup to other administrative staff. 

The Deputy Secretary for Academic Governance is self-motivated, highly organized, and capable of managing and prioritizing multiple tasks without supervision. They should have a bachelor’s degree or a technical degree. The ideal candidate would also have three to five years of project management experience along with proficiency in Microsoft Word and Excel.

To learn more about Faculty and Academic Staff Affairs, visit their website. To apply for the position, please submit three professional references, a resume and a professional writing sample on the MSU Careers Website by October 10. 

October Events Round-Up

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Are you looking for activities for you and your family in the upcoming month? There are events (in-person and virtual) on campus and in the Greater Lansing community. Many events require registration, so be sure to click the links to learn more.

Campus Events 

October 3- To Kill A Mockingbird: The Wharton Center will be hosting “To Kill a Mockingbird” in the Cobb Great Hall from October 3-8. Ticket prices are available on the Wharton Center website. 

October 12- MSU Broad Art Museum: Game Changers (free): Take a tour through “Resistance Training: Arts, Sports, and Civil Rights” and discuss gender inequality in sports while learning about the “game-changing” legislation that redefined sports. 

October 12- Beal Botanical Garden Tour: Fall and Winter Plant Lore (free):  Join Beal Botanical Garden’s Educational Program Director, Maeve Bassett, for a lunchtime tour to learn how the plants stay protected in the colder months. 

October 29- MSU Men’s Basketball Charity Exhibition Game: The Spartans will be facing off with the Tennesse Volunteers for an exhibition game with all proceeds going to Hawaii Community Foundation Maui Strong Fund to provide financial resources to local relief efforts.

Learning Opportunities

October 1- Midjourney AI Art Workshop 1: Introduction to Generative AI Art with Midjourney (free): This foundational session will serve as an introduction to AI art through guided demonstrations and exercises. 

October 12- Post-Parental Leave Employee Resource Group (free): Join this session to learn about what work-life balance looks like after parental leave. Learn about MSU’s remote and hybrid work policies and how to develop a flexible work arrangement. 

October 13- Open Virtual Reality (free): Whether you’re a first-timer or a VR professional, MSU Libraries VR Open Hours are for you! Connect with others and learn about virtual reality during this in-person course.

Health and Wellness

October 4- Mindfulness in the Workplace: Learn the basics of mindfulness and how you can benefit from a mindful work environment in this virtual course. 

October 4- Raising Good Eaters: The Feeding Relationship: This series will serve as a problem-solving course in learning how to feed your children and identify eating/feeding skills.

October 12- Open Enrollment Benefits Fair: MSU benefit providers and MSU HR staff will be available to answer questions and/or help employees enroll in their benefits on-site at the Breslin Student Events Center. 

October 15- MSU College of Law Justice For All 5K Walk/Run: The second annual Justice For All 5K Walk/Run will be held at 1:00 PM on October 15. The course will lead participants through MSU’s campus with donations going to Legal Services of South Central Michigan.

Family-Friendly Activities

October 1- Meridian Heritage Festival: Celebrate the community’s history with a day of entertainment, demonstrations, games, and exhibits from Native American and early American cultures featuring games and a Civil War Reenactment Presentation. 

October 7- Family Day: TEAM: Make creative connections at the Broad Art Museum with our exhibitions through free hands-on and interactive family fun throughout the museum.

October 7- Grand Ledge Fall Festival: Celebrate fall in Grand Ledge with crafters, vendors, food trucks, entertainment, pumpkins, handmade items, baked goods, pony rides, pottery, candles, jewelry, and much more.