Tag: msu

FSA Deadline Reminder for 2022 Funds

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Do you still have funds left over from your 2022 flexible spending account (FSA)? If you signed up for a health care FSA, dependent care FSA or both in 2022 and still have funds remaining in your account, you have a grace period in 2023 to use these funds.

The grace period gives you time to purchase new products or services before you forfeit unused 2022 funds. Don’t lose your money! Take note of the following important deadlines:

  • March 15, 2023: this is the last day you can incur qualified expenses on your 2022 FSA plan.
  • April 30, 2023: this is the last day you can submit your claims to HealthEquity/WageWorks, MSU’s FSA plan administrator. You can do this via your HealthEquity/WageWorks account or the WageWorks EZ receipts app.

The IRS requires you to forfeit any unused 2022 funds after the deadline, so be sure to spend your money and submit claims.

If you have a Dependent Care FSA, you can use pre-tax dollars to pay for eligible dependent care services, such as child or elder daycare, preschool, and before/after school programs. Find a complete list of eligible dependent care expenses here.

If you have a Health Care FSA, you can purchase a variety of products and services with pre-tax dollars. Find a complete list of eligible health care expenses here. If you need ideas for what to use your health care FSA funds on, check out the FSA store. 

Questions? Please contact HealthEquity/WageWorks directly at 877-924-3967 or visit the HealthEquity/WageWorks website to learn more about how to use your leftover 2022 funds before the deadline. You can learn more about FSAs on the HR website.

Job of the Week: Systems Engineering Team Manager/Information Technologist II

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This week, MSU Human Resources features a posting from Information Technology Services and the Division of Student Life and Engagement for a Systems Engineering Team Manager (posting 843322). Information Technology Services provides the primary leadership for strategic, financial and policy initiatives affecting IT across MSU. The Division of Student Life and Engagement engages students in active learning, ensures students are prepared for leadership roles and enhances educational environments. 

The Division of Student Life and Engagement (SLE) IT team, Digital Strategies and Services (DSS), partners with units in the SLE to coordinate technology strategy that aligns unit needs with campus, divisional and individual solutions. The Systems Engineering Team Manager will report to the Director of SLE Digital Services and Strategies. They are responsible for supervising and coaching four full time direct reports. They will also coordinate activities and communications to respond to incidents such as website failures, network outages, power interruptions, etc. that impact SLE technology. Find a list of all responsibilities on the MSU Careers website.

The future Systems Engineering Team Manager should have supervisory experience with a four-year degree. Their working knowledge should include the ability to isolate, analyze, describe and resolve complex issues. They should also have experience with vendor management.

To learn more about Information Technology Services, visit tech.msu.edu. To learn more about the Division of Student Life and Engagement, visit sle.msu.edu. To apply for this position, prepare a resume, cover letter, three professional references and apply here by February 14.

Answers to Your Questions About Vacation/Personal Paid Time Off (PTO)

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Do you have a plan for using your vacation/personal paid time off (PTO) this year? According to this Forbes article, “American workers are notorious for being workaholics. Since March of 2020, an overwhelming majority of U.S. employees have shortened, postponed, or canceled their vacation time.” While most of us are aware that time away from work is crucial to maintain mental health and support our relationships, we sometimes have a hard time truly disconnecting.

While it may seem harmless to check in a couple of times while you’re away, to really benefit from a vacation you need to disconnect entirely. Review these tips for setting boundaries so you can get adequate rest and reset. Having a plan for setting boundaries with your team before, during, and after your vacation will help reduce pre- and post-vacation stress.

We encourage everyone to work with their supervisor to schedule a well-deserved break. And don’t forget, employee discounts for travel are available through MSU Benefits Plus and the HR website.

Your Top PTO Questions

The following are the most common questions HR receives regarding PTO and answers vary based on the employee’s personal details. These answers are only applicable to regular, benefit-eligible employees working half-time or more. Please make sure to reference the appropriate policy page for further details: support staff, faculty and academic staff, librarians, and MSU extension.

  1. How do I find out how much PTO I currently have?
    • Log into the EBS Portal and select My Time & Payroll from the top navigation, then select the Time Quota Balances tile. For support using the application, please review the Time Quota Balances help page.

  2. How do I find out how much PTO I have used?
    • Log into the EBS Portal and select My Time & Payroll from the top navigation, then select the Time Quota Usage Monthly Report tile. For support using the application, please review the Time Quota Usage Monthly help page.

  3. How do I enter my PTO in EBS for supervisor approval?
    • Login to the EBS Portal and select My Time & Payroll from the top navigation, then select the Time Entries & Statement tile. Enter the number of hours in the cell for the correct date in the row with the appropriate absence type. For support using the application, please review the Time Entries and Statement help page.

  4. What is the difference between personal leave and vacation PTO?
    • Eligible support staff are granted both personal leave and vacation PTO. Eligible faculty and academic staff are granted vacation PTO.

      For support staff, up to 24 hours of personal leave PTO is granted each fiscal year (July 1 – June 30). The amount granted is proportional to employment percentage. You may not carry these hours over to the next year, so make sure you use this PTO before the fiscal year ends. Please review the support staff personal leave policy page for more details. Please note: POAM employees should review the POAM union contract for their unique personal leave policy.

      Vacation PTO is granted to eligible employees and varies based on employee type, union affiliation, employment percentage, length of employment, and new hire status. Please review the appropriate policy for further details: support staff, faculty and academic staff, librarians, and MSU extension.

  5. I’m a new employee. Do I have access to my vacation PTO immediately?
    • This depends on your employee type. Eligible faculty, academic, and support staff have access to vacation PTO after 6 months of service. Eligible librarians and MSU Extension employees have access immediately upon employment. Please review the appropriate policy for further details: support staff, faculty and academic staff, librarians, and MSU extension.

  6. If I leave the university – such as through retirement or termination – what happens to my unused PTO?
    • Employees will receive payment for unused vacation PTO when they leave the university. Support staff will not receive payment for unused personal leave PTO.

  7. For Time Entry Roles Only: What are the absence and attendance codes?
  8. Support Staff Only: How do I accrue vacation days?
    • Eligible support staff accrue vacation days on a monthly basis. The amount accrued depends on union affiliation, employment percentage, and length of employment. Please review the support staff vacation time policy page for more details.

  9. Support Staff Only: Is there a maximum amount of vacation PTO I can accrue?
    • Yes. The maximum amount eligible support staff can accrue depends on union affiliation, employment percentage, and length of employment. Please review the support staff vacation time policy page for more details.

      Support staff cannot earn vacation time beyond the accrual limit. You are encouraged to use your PTO so you don’t lose out on valuable vacation time.

More information about PTO for eligible employees can be found on the HR website (support staff and faculty/academic staff). We encourage you to review the appropriate policy pages thoroughly to help answer any questions you may have. If you need further assistance, please contact the HR Solutions Center at SolutionsCenter@hr.msu.edu or 517-353-4434.

February Events Round-Up

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Are you looking for activities for you and your family in the upcoming month? There are events (in-person and virtual) on campus and in the Greater Lansing community. Many events require registration, so be sure to click the links to learn more.

Campus Events

February 13 – The Excellence in Diversity, Equity and Inclusion Awards Ceremony: Join the campus community in recognition of the exceptional and innovative contributions of students, staff and faculty in advancing diversity, equity and inclusion in teaching, research, programming, service, community outreach and organizational change.

Starts February 17 – Charlotte’s Web: Enjoy this classic story at the Fairchild Theatre from the MSU Department of Theatre. 

February 17 – DIE/GEST Opening Reception (free): Visit the Eli and Edythe Broad Art Museum to see the opening of this interactive mixed media installation. This will include a special live music and spoken-word performance by jazz musician, Albert Marquès and Keith LaMar, a writer, artist and activist who has spent almost 30 years in solitary confinement on death row in Ohio.

February 26 – National Geographic Live: Head to the Wharton Center to learn all about whales.

Learning Opportunities

Starts February 7 – Implicit Bias Certificate (free): This series allows participants to examine the multiple facets of implicit bias and the impact on our community through a series of modules.

Starts February 7 – Crucial Conversations for Accountability: This in-person series teaches nine powerful skills for resolving performance problems, strengthening trust and reliability and eliminating inconsistency through group discussion, real-time practice, and group support and coaching.

February 7 – Disbursement Voucher Processing (free): This virtual class will provide detailed information about processing a disbursement voucher (DV) in KFS. 

February 8 – Building Cohesive Teams: Learn tactics for building collaboration within a team and skills for improving team performance in this virtual course.

February 10 – An Introduction to MSU Commons (free): This workshop will provide an introduction to the new open access platform, MSU Commons. This platform allows you to deposit your educational and scholarly work and connect with others. 

February 14 – Adoption Through Foster Care (free): The Family Resource Group is hosting this Zoom presentation to discuss the process of adoption through the foster care system.

February 15 – Building a Framework for Resilient Leadership: Explore with other campus leaders some essential resilience skills required for effective leadership for the common good.

February 15 – Emotional Intelligence as a Foundation to DEI Work (free): As part of the “Confident Women Series,” this Zoom session will help you develop a deeper understanding of emotional intelligence as it relates to DEI.

February 15 – Identify and Maximize Your Strengths: This assessment identifies your natural patterns of thinking, feeling and behaving, so that you can discover what makes you exceptional and maximize your potential.

February 16 – Creating and Sustaining a Positive Workplace: This humorous virtual session will cover the seven habits of negativity.

February 20 – Cultural Competency (free): This in-person session will cover cultural awareness and inclusivity skills that strengthen cultural competence.

February 21 – Finding Time: Time Management Strategies for Busy Professionals (free): This class will explore strategies to more efficiently allocate your minutes, streamline workflow and relieve some pressure in the process.

February 22 – Strategic Planning: Learn how to move from ideas to action in this virtual workshop.

Health and Wellness

Starts February 8 – Boundaries (free): This weekly Zoom workshop will help you learn how to establish boundaries in the workplace and at home.

Starts February 1 – Food and Nutrition Counseling (free): Take advantage of a one-on-one session with a registered dietitian to discuss how your lifestyle and eating habits may impact your health.

Family-Friendly Activities

Starts February 3 – Skywatchers of Africa: Visit the Abrams Planetarium to learn about the diversity of African astronomy in this new show. 

Starts February 5 – A Story of Survival Dinosaurs: Visit the Abrams Planetarium to see this fictional story about real-life dinosaur evolution. 

February 4 – Family Day: EDIT (free): Join the MSU Broad Art Museum for their monthly family day. For this month’s theme, copy, cut and paste to see something new.

Starts February 11 – Ice Safari: Visit the Potter Park Zoo to see ice sculptures and some of your favorite winter animals.

February 13 – Monday Night Open House (free): View insects from all over the world at the MSU Bug House. 

Starts February 25 – Greater Lansing Orchid Society Show and Sale (free): Enjoy the beautiful flowers and exhibits while learning how to grow orchids.

Job of the Week: Assistant Director/Multicultural Development Manager

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This week, MSU Human Resources features a posting from the Office of Institutional Diversity and Inclusion for an Assistant Director/Multicultural Development Manager (posting 843580). The Office of Institutional Diversity and Inclusion guides and supports efforts to advance a diverse and inclusive campus community, consistent with MSU’s core values.

The Multicultural Development Manager would be working within the Diversity Research Network (DRN), which supports faculty of color and diversity researchers. They will supervise designated staff and oversee outreach efforts to promote and disseminate DRN information. They will also maintain a relationship with University Advancement to raise funds for the DRN. Find a list of all responsibilities on the MSU Careers website.

The future Multicultural Development Manager should be a highly motivated and innovative individual with a four year degree in behavioral sciences or business administration. It’s preferred that candidates have a master’s or Phd in education, social sciences or a related field. Their working knowledge should include five to eight years of experience in organizational development and diversity programming.

To learn more about the Office of Institutional Diversity and Inclusion, visit inclusion.msu.edu. To apply for this position, prepare a resume, cover letter, report or summary writing sample, contact information for 2 professional references and apply here by February 7.

Nominations are Open for the Student Employee of the Year Award!

Published on by Megan MacGregorLeave a comment

If you work at MSU, you know how important student employees are to the success of your department and the university. Do you know a student who consistently goes above and beyond in their work? Supervisors have the chance to recognize these exemplary Spartans by nominating them for the Student Employee of the Year award by February 10, 2023.

Find more details and the nomination form on the Department of Student Life website.

Eligible nominees must be:

  • Currently registered in an MSU degree-granting program.
  • Employed on student employee payroll for a minimum of three months between June 1, 2022 and May 31, 2023.
  • Nominated by their supervisor. Only one student employee may be nominated per supervisor. Complete an online nomination form here.
    Note: Graduate assistants, residence hall staff and other student employees who do not fall under the jurisdiction of MSU Student Employment or the Student Employee Payroll may not be nominated for this award. They are eligible for other recognition programs.

All nominees will be honored with certificates. The MSU Student Employee winner’s name is submitted for consideration for the State of Michigan competition. All nominees will be acknowledged at a reception on Tuesday, April 11, 2023 at Kellogg Hotel & Conference Center, Big Ten A. Learn more about the award on the Department of Student Life website.

Job of the Week – Extension Specialist: Health and Nutrition Institute Associate Director

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This week, MSU Human Resources features a posting from MSU Extension for a Health and Nutrition Institute Associate Director (posting 835156). MSU Extension aims to be part of community conversations, maintain positive environments, and foster inclusivity. Learn more about MSU Extension.

The Associate Director is part of MSU Extension and the Health and Nutrition Institute (HNI), and provides statewide leadership and support of health, food safety and more. They will provide leadership to the institute’s Supplemental Nutrition Assistance Program Education (SNAP-Ed) grant and Expanded Food and Nutrition Education Program (EFNEP). They will also work with the HNI Director to provide support for HNI staff and program management. Find a list of all responsibilities on the MSU Careers website.

The applicant should have a Master’s degree in nutrition, food science, or a related health field of study, but a Ph.D. is preferred. Their working knowledge should include five years of experience in Extension or similar organization with an emphasis on nutrition education, food science or community and public health. They should also have experience and proven ability working productively with a team serving in both leadership and contributor roles and development of multi-disciplinary collaborations. 

To learn more about MSU Extension, visit www.canr.msu.edu. To apply for this position, prepare a resume, cover letter, four professional references and apply here by February 6. 

Job of the Week: Project Manager

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This week, MSU Human Resources features a posting from the College of Arts and Letters for a Project Manager (posting 837257). The College of Arts and Letters educates actors, artists, designers, filmmakers, linguists, philosophers, poets, teachers, translators, writers and much more in a creative, learning and nurturing environment.  

The Project Manager would support the efforts of the Mellon Funded HuMetricsHSS initiative. This initiative creates and supports values-enacted frameworks for understanding and evaluating all aspects of the scholarly life well-lived and for promoting the nurturing of these values in scholarly practice. The Project Manager will develop, coordinate and implement projects affiliated with the HuMetricsHSS strategic initiatives. They will also analyze and summarize information and studies for use by management. For a list of all responsibilities, click here.

The future Project Manager should be a detail oriented communicator with a four-year degree in business administration, management or a related field. Their working knowledge should include project management, business analysis, facilitation and training with a focus on business management. Project Management certification is preferred. They should be extremely well organized and have excellent written, verbal and interpersonal communication skills. This is a full-time 12-month end-dated position with expectation of annual renewal. 

To learn more about the College of Arts and Letters, visit cal.msu.edu. To apply for this position, prepare a resume and apply here by January 17.

Job of the Week: WKAR Project Engineer

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This week, MSU Human Resources features a posting from the College of Communication Arts and Sciences for a WKAR Project Engineer (posting 836249). The College of Communication Arts and Sciences offers world-class training from faculty through innovation, dedication, individual strength and collaboration to students who continue to impress with notable accomplishments.

The WKAR Project Engineer is responsible for the technical aspects of the federal grant funded project, “Strengthening Equitable K-12 Access to Education to the Lansing Area Via Free Over the Air Service.” This position will coordinate and implement the technical and operational engineering aspects of WKAR’s ATSC 3.0 broadcast, which includes responsibility for equipment, programming, troubleshooting, and providing technical support collaboration with third parties.. For a list of all responsibilities, click here. 

The future WKAR Project Engineer should have a four-year degree in broadcast engineering, telecommunications engineering technology or a related field. Their working knowledge should include ATSC 3.0 broadcasting, its applications and Microsoft Office. They should also be comfortable in a virtual environment to provide training and resource support services. 

This is a limited term position for 18 months and has the opportunity to work in a hybrid work capacity.

To learn more about the College of Communication Arts and Sciences, visit comartsci.msu.edu. To learn more about WKAR, visit wkar.org. To apply for this position, prepare a resume, cover letter and apply here by January 19.

January Events Round-Up

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Happy New Year! Are you looking for activities for you and your family to kick off the new year? There are events (in-person and virtual) on campus and in the Greater Lansing community. Many events require registration, so be sure to click the links to learn more.

Campus Events

January 17 – Sharks of the Arctic and Other Fossil Surprises (free): This MSU Museum program will explore fossil records and get a rare look at 50-million-year-old shark specimens.

Starts January 20 – Blue Man Group: Experience a performance from the iconic group at the Wharton Center. 

January 21 – Lunar New Year Celebration Concert: Celebrate the Lunar New Year at Cook Recital Hall with MSU artists and guests as they perform works by composers of Asian descent. 

January 22 – Celebration of the Beautiful Voice, Opera Theatre: Enjoy MSU Vocal Arts performances of scenes from operatic masterworks at the Fairchild Theatre.

January 29 – 2023 Running Start Live Pitch Competition (free): Witness student entrepreneurs in action as they pitch their innovative projects and music business ideas to a live audience and panel of judges. Audience members will have the opportunity to vote for the People’s Choice Award. 

Learning Opportunities

January 10 – How to Talk to Your Kids About Race (free): The Family Employee Resource Group is hosting this Zoom session to teach parents and caregivers about bias and racism.

January 12 – Stable Links Workshop (free): This Zoom workshop will guide participants through the process of integrating journal articles, e-book chapters or streaming media into their course(s).

January 23 – Mendeley Demonstration and Q&A (free): This online session will allow participants to ask questions and learn how to utilize the Mendeley citation management program. 

January 25 – The 2nd Annual Malcolm X Muslim Studies Community Forum (free): This MSU Muslim Studies Program event will feature Leading American Muslim Scholars, Imam Omar Suleiman and Imam Abdullah Oduro.  

Health and Wellness

January 15 – SpARTan Wellness: JOURNALING (free): Come to the MSU Broad Art Museum and create a journal to help focus and reflect on your goals, hopes and anxieties in the new year. 

Starts January 23 – Blue Cross Winter Warm Up (free): Engage in physical activity during the winter months with this 5K training program. The program is open to walkers and runners of all ages and abilities. 

Starts January 25 – Finding Time: Time Management Strategies for Busy Professionals (free): This Zoom class will explore strategies to more efficiently allocate our minutes, streamline workflow and relieve some pressure in the process.

Starts January 31 – Active Office Workshop (free): Join this Zoom course to learn the best practices for staying active in an office setting. 

Family-Friendly Activities

January 4 – Together Let’s Sing, Dance and Jam!! (free): This virtual event will feature musical therapists from the Center for Medicare and Medicaid Services and allow those of all ages and abilities to move around. 

Starts January 6 – Ice Worlds: Visit the Abrams Planetarium to learn about the Arctic and Antarctic regions. 

January 7 – Family Day: DREAM (free): Join the MSU Broad Art Museum for their monthly family day. For this month’s theme, you’ll be creating dream worlds where anything can happen.

January 14 – Let’s Warm Up – Kids Cooking Class: Sweet Encounter Bakery is teaching children eight and up how to make some of winter’s favorite dishes.

January 15 – Sensory Friendly at Abrams Planetarium: Visit the planetarium this month for their sensory friendly hours.