Category: Benefits News

This category is for articles and announcements related to your benefits as an MSU benefits-eligible faculty or staff member.

a person putting money in a pink piggy bank.

Your Top Questions About MSU’s Optional Retirement Plans

Published on by Megan MacGregorLeave a comment

Whether this is your first job out of school, or you’ve been working for 40+ years, it’s important to make sure you’re taking advantage of every opportunity to prepare for your eventual retirement. Most benefit-eligible employees* are aware of and enrolled in the 403(b) Base Retirement Program (BRP) offered by MSU, which consists of a 5% employee contribution of your eligible compensation and a generous university matching contribution of 10% – an immediate two for one match of your investment – for a total contribution of 15%. While this provides a great foundation for your retirement savings, most employees will eventually want to consider additional savings options for their retirement.

In addition to the BRP, eligible employees also have the option of enrolling in two additional retirement programs: the 403(b) Supplemental Retirement Program and the 457(b) Deferred Compensation Plan. Enrollment in one or both optional programs can help employees meet their retirement savings goals so they can more easily transition to retirement.

We’ve compiled a list of the top questions we receive as employees think about enrolling in these optional plans:

  • Q: Is there a minimum amount that must be contributed to one of the optional plans? What about a maximum amount?

    A: Employees may elect any percentage contribution, as all contributions are based on a percentage of eligible pay. For example, 1.50% would be an acceptable contribution election. Employees wishing to contribute a certain amount, such as $100 per paycheck, can use the calculating tool for converting a dollar amount to a percentage.

    Maximum contribution amounts are set by the Internal Revenue Service (IRS) each year. Information on current IRS limits, including Age 50 Catch-up contributions, can be reviewed at maximizing your retirement plan contributions.
  • Q: Does contributing a small amount – such as $25 a month – make a difference in the long run?

    A: We encourage employees to work with their financial advisors or retirement vendors for assistance in deciding how much more to contribute. You may be surprised how a small contribution over a long period of time can impact your retirement account balance and may want to take advantage of compounding earnings as you save for retirement.
  • Q: What are the main differences between the 403(b) Supplemental and the 457(b) Deferred Compensation Plan?

    A: Generally, the differences are when an individual can access the funds and the loan provisions. Also, the 403(b) Supplemental contributions must be added with the Voluntary 403(b) Base contributions when calculating the IRS maximum contributions, whereas the 457(b) Deferred Compensation Plan has a separate IRS maximum limit. A more detailed comparison of the two different optional accounts can be found in the Retirement Plans Comparison chart.
  • Q: Can I enroll in an optional retirement plan account at any time?

    A: Yes, retirement plan elections can be made at any time. This includes beginning or canceling enrollment, increasing or decreasing contribution percentages, and changing vendors. Depending on payroll schedules and deadlines there may be a delay when the contributions start/stop. More detailed information can be found on the HR website at Enroll or Make Changes to Retirement Plans.

For more information about available retirement plans from MSU, please review the retirement resources on the HR website and the MSU Retirement Plans Enrollment Guide. Find instructions to enroll in these optional retirement plans at any time throughout the year. Please contact the HR Solutions Center with any questions at SolutionsCenter@hr.msu.edu or 517-353-4434.

*Note: Certain types of employees are excluded from participating in the 403(b) Retirement Plan. Please see the 403(b) Base Retirement Program Eligibility Chart for more detail. 

purple flowers blooming in the foreground with Beaumont Tower in the distance.

Your Mental Health and Well-being Matter

Published on by MSU Human ResourcesLeave a comment

MSU is committed to creating a mentally healthy workplace by providing benefits, programs, and a workplace culture that promotes employee mental health and well-being. However, according to a 2024 SHRM study, “Employees are not taking full advantage of the benefits already being provided. Nearly 70 percent of U.S. workers said they are unaware or only somewhat aware of the available resources.” We want to make sure you are aware of the resources available to support the well-being and mental health of you and your family. We hope this list empowers you to prioritize and invest in your care and well-being.

Trained Mental Health Professional Benefit Resources: 

  • MSU employees, retirees, and their families have access to the Employee Assistance Program which provides confidential counseling at no cost. To best fit with your work schedule, MSU offers both Zoom and in-person appointments. Individuals must be in the state of Michigan to access services due to licensing regulations.
  • MSU employees and their dependents (age 18+) who are currently enrolled in an MSU health plan have access to Teladoc – an online medical care service that gives you 24/7 access to a healthcare professional via web, phone, or mobile app in minutes. Teladoc’s services extend to behavioral health (anxiety, depression, grief counseling, etc.). 
  • If you are enrolled in an MSU health plan, refer to the Mental Health Care section of the health care plan summary (support staff or faculty/academic staff) for specific details about mental health benefits.
  • MSU Health Promotion and Engagement offers a helpful how-to-find a therapist page that lists common questions to ask yourself and a potential therapist to make sure you find the right fit.

Well-being Tools and Resources:

  • MSU Health Promotion and Engagement shares Self-Paced Tools and Resources to Foster Your Well–being, which includes apps, podcasts, courses, outdoor adventures, self-assessments, support groups, and other resources to help with your emotional well-being.
  • The Spartan Resilience Education Program, through a variety of media and teaching formats, seeks to ensure that resilience education is accessible, inclusive, and ever-present as part of the “Spartan Experience.” They aim to provide opportunities for any spartan, anywhere to develop (or strengthen) the skills needed to effectively respond to their unique collection of challenges.  
    • Learning the basic principles presented in the Breaking Free from Stress course (session dates for 2024 will be released as they are confirmed) will help you have less day-to-day stress and more joy and satisfaction as you increase your capacity to live your life lined up with your deepest wisdom and greatest sense of purpose. Please email prodev@hr.msu.edu to request notification when registration becomes available and include the course title in the email heading. 
    • Mindful STATE is a university-wide, collaborative initiative to further the practice of mindfulness and other contemplative practices among members of the MSU community. Join fellow Spartans Lisa Laughman, Meg Moore, or John Taylor for a brief meditation to help you return to a more mindful state. Meditation videos are available for when you’re feeling overwhelmed, worried about someone, or feeling stressed.
  • The WorkLife Office creates an inclusive, responsive work environment that respects and supports all employees toward wellbeing in their work and personal lives.
    • Join an Employee Resources Group to help foster inclusivity and build community with others who have common lived experiences. The following groups are available: adult caregivers, family, international employees, post-parental leave, and women’s networking association.
    • View this past webinar called Our Epidemic of Loneliness and Isolation, which discusses the US Surgeon General’s report on the pervasive issues of loneliness and isolation. Learn about the impact of these challenges on mental and physical health, along with effective strategies and best practices to address these concerns, enhancing community and connectedness.
  • Health4U focuses on all aspects of health with resources, support groups, and educational courses.
    • The MSU Grief and Loss Support Group meets weekly (virtually) to support individuals grieving the loss of a friend, loved one, co-worker, or family member.
    • The Healing Power of Guided Imagery program takes place at Abrams Planetarium. Guided imagery is a form of directed daydreaming that relaxes the mind and engages the senses in the physical and emotional healing process.
    • The Rest with Music program takes place at Abrams Planetarium. This series of live musical performances aims to help you relax during your busy workday.
  • The Beal Botanical Garden is a favorite place for people from campus and the community to unplug from the chaos of their everyday lives and enjoy the beauty of plants and nature.
    • The Nurture Your Roots program invites you to connect mind, body, and nature with practices to enrich well-being.
    • Explore mindfulness through journaling with their Pocket Journal designed by Beal Scholar Elliot Pancioli. During the warmer season, they offer Yoga in the Garden. These classes are free, but registration is required. Watch the events page for more information. 
    • They also offer our Campus Meditation Map, which highlights places across campus where you can take a moment to center yourself and practice self-care, or just enjoy a beautiful view.

Local Resources: 

  • 24-Hour Crisis Services (Walk-In and Mobile): â€ŻThe City of East Lansing provides walk-in or mobile crisis counseling and mental health assistance around the clock. 
  • Online Mental Health Screening: Ingham County Health Department offers free and anonymous behavioral health screening, linking resources connected to your results. 

If we missed any MSU resources in the above list, please let us know in the comments!

Sources:

Agovino, T. (2024, May 3). Mental health, HR and the Workplace. Welcome to SHRM. https://www.shrm.org/topics-tools/news/all-things-work/mental-health–hr-and-the-workplace  

woman reviewing paperwork with a calculator.

5 Financial Goals to Consider with Help from Fidelity and TIAA

Published on by MSU Human ResourcesLeave a comment

As a benefits-eligible employee, you may be aware of the generous retirement savings programs and resources MSU offers to help set you up for a successful retirement. However, MSU’s retirement plan vendors, Fidelity and TIAA, can help you with more than just retirement planning. Whatever your financial goals may be – such as funding a big purchase, paying down debt, or creating a sustainable budget – Fidelity and TIAA can help you create a plan to achieve them.

Fidelity and TIAA are financial professionals who can provide strategies and advice to help you take charge of your finances. Review the goals below and then reach out to your vendor using the following contact information.

Everyone can benefit from having a clear financial plan. Yet, many people need clarity on their goals or the strategies necessary to make them happen. If you’re not sure where to start, the following financial goals with resources from TIAA and Fidelity are recommended for all individuals at any stage of life:

  1. Create a Budget: Many people only have a vague understanding of their spending habits or financial situation. Between trying to comprehend financial jargon, figuring out your money goals, and understanding how to balance debt, saving, and investing, it’s no wonder people often choose to bury their heads in the sand. Luckily, Fidelity and TIAA have tools, resources, and advice to help us make a plan and stay on track.
    More Information:
  2. Build an Emergency Fund: Setting aside money for an emergency – such as unemployment, surprise medical or vet bills, or unplanned home repairs – is a key element of basic financial planning and often the first step advisors will recommend. According to TIAA, “it’s good to maintain an emergency fund that would cover three to six months of living expenses” (Waltenberger, 2024). These living expenses include the things you absolutely must pay for each month, such as food, housing, utilities, child care, health care, transportation, debt payments, or similar.

    The latest report released by the Federal Reserve found that 37% of adults would not be able to afford a $400 emergency expense (2022, Federal Reserve), which means they would have to use credit cards, personal loans, early retirement withdrawals, or ask family/friends for assistance. Saving towards an emergency fund – even if it’s only a small amount each month – can help you build a safety net that can keep you out of debt.
    More Information:
  3. Pay Down Debt: The average American owes $104,215 in debt across mortgage loans, home equity lines of credit, student loans, auto loans, credit cards, and personal loans (Experian, 2024). While it’s important to note that having debt isn’t necessarily bad – a mortgage loan, for instance, can help you build wealth and eventually own a home – having too much debt or high-interest debt can lead to serious financial stress. Fidelity clarifies, “Good debt is generally considered any debt that may help you increase your net worth or generate future income. Importantly, it typically has a low interest or annual percentage rate (APR), which experts say is normally under 6%” (Fidelity, 2023).

    If you’re only able to make the minimum payment on your credit card, have trouble paying your monthly bills, or have debt payments that are more than 35% of your gross income, you may need help managing your debt (TIAA, 2024). Luckily, TIAA and Fidelity have actionable steps to help you move in the right direction. Review the resources below for advice on managing debt and reach out to your vendor directly to receive personal financial advice.
    More Information:
  4. Maximize Your Retirement Investment: Most benefit-eligible employees1 are enrolled in the 403(b) Base Retirement Program, which consists of a 5% employee contribution of your eligible compensation and a generous university matching contribution of 10%. That’s an immediate two-for-one match of your investment for a total contribution of 15%. While this provides a great foundation for your retirement savings, you may eventually want to consider additional options. It’s important to note the IRS places limits on how much employees can contribute to their retirement savings accounts each year. However, many people may discover there is a lot of room before their current contributions reach that limit. Fidelity and TIAA can help you determine what your retirement contributions should be to help you reach your personal retirement goals – whether that date is 30 years in the future or just around the corner.
    More Information:




  5. Plan Your Estate: According to TIAA, “Pondering your incapacity or mortality, and what might happen to your loved ones when you are no longer with them, can be tough to face. It’s what keeps most people from starting the estate planning process” (TIAA, 2024). Despite the challenging nature of the topic, creating a solid plan can give you and your family peace of mind and the confidence that your wishes will be carried out as desired.
    More Information:

Questions? We encourage you to reach out to Fidelity (800-642-7131) or TIAA (800-732-8353) with your financial or retirement planning questions.

1 Certain types of employees are excluded to participate in the 403(b) Retirement Plan. Please see the 403(b) Base Retirement Program Eligibility Chart for more detail. 

Sources:

Five Essential Estate planning questions to ask. TIAA. (n.d.-a). https://www.tiaa.org/public/learn/retirement-planning-and-beyond/important-estate-planning-questions

Good debt vs bad debt. Fidelity. (2023, October 9). https://www.fidelity.com/learning-center/smart-money/good-debt-vs-bad-debt Horymski, C. (2024, March 22). Experian study: Average U.S. consumer debt and statistics. Experian. https://www.experian.com/blogs/ask-experian/research/consumer-debt-study/

How to make a financial plan. Fidelity. (2024, February 21). https://www.fidelity.com/learning-center/wealth-management-insights/how-to-make-a-financial-plan-video

 Report on the economic well-being of U.S. households in 2022 – May 2023. Board of Governors of the Federal Reserve System. (2023, May 22). https://www.federalreserve.gov/publications/2023-economic-well-being-of-us-households-in-2022-executive-summary.htm

Tips for managing and reducing your debt. TIAA. (n.d.). https://www.tiaa.org/public/learn/personal-finance-101/debt-consolidation

Waltenberger, A. (n.d.). 5 must-have financial goals. TIAA. https://www.tiaa.org/public/learn/personal-finance-101/5-must-have-financial-goals

Don’t Forget Your Optional MSU Benefits and Resources 

Published on by MSU Human ResourcesLeave a comment

MSU is committed to offering valuable benefits to support you and your family. As a benefits-eligible employee, you’re probably aware of MSU’s health and dental care benefit options. However, on top of those, you have access to a range of optional benefits we’d like to remind you about as well. 

Beyond meeting your healthcare needs, these optional benefits can help you save money on needed products and services. We realize keeping track of all these different resources can be overwhelming. To help, we’ve created the following recap to jog your memory with links to more detailed information to learn more. 

This graphic provides a quick summary of these optional benefits (view a PDF version): 

Infographic that shows optional MSU benefits and resources including Teladoc, Teladoc Medical Experts, Livongo, voluntary benefits, and on-campus/local services.

Optional benefit programs available: 

  • Teledoc: Virtually speak with a doctor 24/7 via web, phone, or mobile app. They can even write you a prescription if necessary. Employees have described Teladoc as “a game changer” (read employee experiences here). If you haven’t already, we recommend you sign up for Teladoc now, so you’re prepared when you need it. 
  • Livongo: This diabetes management program provides free supplies delivered right to your door whenever you need it and support with optional virtual coaching. Save time and money on needed supplies. Learn more about Livongo on the HR website. 
  • Teladoc Medical Experts: Get medical advice from experts on your specific medical condition and feel empowered to make the best choice possible for your care. Whether you need medical questions answered, a diagnosis double-checked, help deciding on a treatment plan or guidance about surgery, Teladoc Medical Experts can help. Learn more about the services Teladoc Medical Experts offers. 
  • Voluntary Benefits and Employee Discounts: Find insurance offerings such as vision, legal, pet, home/auto, and critical illness (some have enrollment periods) through MSU Benefits Plus. Additionally, there are a variety of discounts on everything from electronics, home goods, meal delivery services, travel, and much more. 
  • On-Campus/Local Services: Save time by getting your X-rays done right on-campus at MSU Health Care Imaging Services (designate the Eyde Building). MSU Health Care at McLaren Greater Lansing Breast Imaging Center offers diagnostic imaging such as mammography, diagnostic ultrasound, and bone density tests. MSU Health Care at McLaren Outpatient Imaging Department in the Izzo Family Medical Center offers MRI, CT, PET/CT, Ultrasound, Dexa and X-ray for all your imaging needs in one location. You can also have the MSU Health Care Pharmacy deliver your prescriptions directly to your home if you live within 30 miles of campus (on-campus delivery is available for free). MSU Health Care Pharmacy has an on-campus location you can visit and offers a variety of services to help you manage your prescriptions. 

You might not always need or think of these resources but keeping them tucked away can make it easier and more cost-effective to manage your family’s health. As always, if you have any questions about these benefits options, please visit the HR website to learn more or contact the HR Solutions Center at SolutionsCenter@hr.msu.edu or 517-353-4434. 

Don’t Wait to Create a Retirement Savings Plan

Published on by Megan MacGregorLeave a comment

We are committed to helping our employees prepare for a successful retirement by offering several retirement savings plan options, along with tools and resources to help you reach your goals.

Most benefit-eligible employees2 are enrolled in the 403(b) Base Retirement Program, which consists of a 5% employee contribution of your eligible compensation and a generous university matching contribution of 10%. That’s an immediate two-for-one match of your investment for a total contribution of 15%. While this provides a great foundation, you may want to consider additional savings options. MSU also offers two additional savings accounts: the 403(b) Supplemental Retirement Program and the 457(b) Deferred Compensation Plan. For more information about these two accounts, read Your Top Questions about MSU’s Optional Retirement Plan Options.

How to Make a Retirement Savings Plan

It’s normal to have many questions when you start to plan for your retirement:

  • How early should I start planning?
  • How much do I need to save to retire comfortably?
  • Which plan(s) should I contribute to?
  • What can I do to maximize my savings?
  • Are my retirement goals attainable?

The answers will depend on your financial situation and retirement goals. We strongly encourage all MSU employees to make an appointment with their retirement vendor – Fidelity or TIAA – to discuss their options and develop a personalized savings plan. Fidelity and TIAA are financial professionals who can provide helpful strategies, tips, and actionable steps that can help you take charge of your finances.

Additionally, both Fidelity and TIAA have numerous resources – including articles, webinars, interactive tools, and more – to help you learn about saving for retirement and other financial goals.

Don’t Wait to Save: The Power of Compounding Interest

For younger MSU employees, creating a comprehensive retirement savings plan may not be a top priority. Between student loans, rent, childcare, and more, it can be difficult to set aside money for a day 30 to 40 years in the future. But the young have a huge advantage when it comes to saving money for retirement: more time. This additional time allows them to potentially benefit the most from compounding interest, which may lead to greater savings down the road.

Compounding interest basically means allowing an investment to earn money while continually reinvesting those earnings over time. The more time you have, the smaller your original investment may need to be. In the hypothetical example below, a 25-year-old starts saving $5,000 annually ($416 per month), and a 40-year-old starts saving twice as much but waits until age 40 ($833 per month). 

Compounding Interest Graph

The 25-year-old ends up contributing less money over time – $200,000 versus $250,000 – but ends up with a higher balance: $798,735 versus $566,317. In other words, the 25-year-old contributes $50,000 less but ends up with $232,000 more than the 40-year-old who waited to save. As this example shows, younger investors may benefit from saving as much as possible as soon as possible.

If your retirement date is a bit closer, you can still take advantage of compounding interest. However, you may need to increase your monthly contributions to meet your retirement savings goals. Luckily, the IRS allows people who are aged 50 years or older to contribute an additional “catch-up” amount to their retirement plans each year.

As you determine your contribution amount, please note the IRS places limits on how much employees can contribute to a retirement plan each year. To contribute a certain amount, such as $100 per paycheck, you can use the calculating tool for converting a dollar amount to a percentage.

Of course, remember that investment returns are not guaranteed and will fluctuate — in some years you may have gains, and in other years you may have losses. But over time, any investment that has a net gain will have benefited from compounding.

How to Change Your Contribution

While your contribution to the 403(b) Base account is fixed based on your income, you can adjust your contributions to the 403(b) Supplemental Retirement Program and/or the 457(b) Deferred Compensation Plan at any time. To do this, login to the EBS Portal with your NetID and password. Select My Benefits from the top navigation, then click on the Benefit/Retirement Enrollment and Changes tile. Select Enroll/Change my Retirement/Health Savings Account Options from the dropdown menu and click Next. On the Savings Plan screen, you’ll be able to edit your contributions to the 403(b) Supplemental and/or 457(b) Deferred Compensation accounts. Make sure you click through all the screens and hit Save to finalize the change to your contributions.

Questions? We encourage you to reach out to Fidelity (800-642-7131) or TIAA (800-732-8353) for your retirement planning questions. Visit the HR website for additional information on the retirement plans offered by MSU.

1 Please note, that the example above is a hypothetical illustration only and is not intended to represent the past or future performance of any investment. The example assumes contributions are made monthly at a 6% annual effective rate, compounded monthly, and no withdrawals. Actual performance will vary with market conditions. Investing involves risk. There is no assurance that the goals will be met or that the solution or strategy will be successful. This example was developed in partnership with TIAA.

2 Certain types of employees are excluded to participate in the 403(b) Retirement Plan. Please see the 403(b) Base Retirement Program Eligibility Chart for more detail. 

Don’t Miss Out on These Exclusive Spring Break Discounts!

Published on by MSU Human ResourcesLeave a comment

Spring Break for many area schools is quickly approaching. Before finalizing your plans, review your exclusive employee discounts through MSU Benefits Plus to determine if any may be useful to your family.

To access all the discounts, visit the MSU Benefits Plus website and log in or sign up for a free account.

Travel

National Car Rental: Enjoy up to 20% off your reservation rate when booking through our exclusive link. Discount automatically applied with the link. 

Tickets at Work: Go somewhere new in 2024 with up to 60% off exclusive hotel rates at top destinations worldwide. 

Wyndham Hotels & Resorts: Save up to 20% off the best available rooms at participating hotels worldwide.

Entertainment

Premium Seats USA: Save 10% on ticket purchases to professional and collegiate sporting events, including football, baseball, basketball, hockey, tennis, golf, auto racing, wrestling and more when you use promo code CORESTREAM. 

Tiqets: Save over 40% on Museums worldwide. Access top museums across the country and around the world! Save an additional 10% at checkout, just for MSU Employees!

Restaurant.com: Get 20% off all certificates. Explore new restaurants, save at old favorites or enjoy quality takeout meals. 

Find these savings as well as many other discounts by visiting the MSU Benefits Plus website. The MSU Benefits Plus Customer Care Team is available to answer questions at 888-758-7575.

Campus Deals

Wharton: Discounts are given to Wharton Center subscribers and occasional 10-15% discounts on select performances are given to MSU employees.

Munn Ice Arena: Save on public skating during spring break. Employees receive discounted rates with valid MSU ID. The next public skating day is Saturday, March 30 from 4:30-6:40 p.m.

Kellogg Hotel & Conference Center: Thinking about a staycation? MSU Employees can receive special hotel accommodation rates when making reservations. A valid MSU employee ID may be required at check-in.

FSA Deadline Reminder for 2023 Funds 

Published on by MSU Human ResourcesLeave a comment

Do you still have funds left over from your 2023 flexible spending account (FSA)? If you signed up for a health care FSA, dependent care FSA or both in 2023 and still have funds remaining in your account, you have a grace period in 2024 to use these funds. 

The grace period gives you time to purchase new products or services before you forfeit unused 2023 funds. Don’t lose your money! Take note of the following important deadlines: 

  • March 15, 2024: this is the last day you can incur qualified expenses on your 2023 FSA plan. 
  • April 30, 2024: this is the last day you can submit your claims to HealthEquity/WageWorks, MSU’s FSA plan administrator. You can do this via your HealthEquity/WageWorks account or the WageWorks EZ receipts app. 

The IRS requires you to forfeit any unused 2023 funds after the deadline, so be sure to spend your money and submit claims. 

If you have a Dependent Care FSA, you can use pre-tax dollars to pay for eligible dependent care services, such as child or elder daycare, preschool, and before/after school programs. Find a complete list of eligible dependent care expenses here. 

If you have a Health Care FSA, you can purchase a variety of products and services with pre-tax dollars. Find a complete list of eligible health care expenses here. If you need ideas for what to use your health care FSA funds on, check out the FSA store.  

How Do I Sign Up for an FSA? 

Benefits-eligible employees are eligible to enroll in an FSA during Open Enrollment in October each year or if they experience a qualifying life event. FSAs are a great way to save money on out-of-pocket medical and/or dependent care expenses. Be sure to learn more and take note of which FSA you’re interested in before the next Open Enrollment period. 

Questions? Please contact HealthEquity/WageWorks directly at 877-924-3967 or visit the HealthEquity/WageWorks website to learn more about how to use your leftover 2023 funds before the deadline. You can learn more about FSAs on the HR website. 

Answers to Your Questions About Vacation/Personal Paid Time Off (PTO)

Published on by Megan MacGregorLeave a comment

Do you have a plan for using your vacation/personal paid time off (PTO) this year? According to this  Forbes article, “American workers are notorious for being workaholics. Since March of 2020, an overwhelming majority of U.S. employees have shortened, postponed, or canceled their vacation time.” While most of us are aware that time away from work is crucial to maintaining mental health and supporting our relationships, we sometimes have a hard time truly disconnecting. 

While it may seem harmless to check in a couple of times while you’re away, to really benefit from a vacation you need to disconnect entirely. Review these tips for setting boundaries so you can get adequate rest and reset. Having a plan for setting boundaries with your team before, during, and after your vacation will help reduce pre- and post-vacation stress. 

We encourage everyone to work with their supervisor to schedule a well-deserved break. And don’t forget, employee discounts for travel are available through MSU Benefits Plus and the HR website. 

Your Top PTO Questions 

The following are the most common questions HR receives regarding PTO and answers vary based on the employee’s personal details. These answers are only applicable to regular, benefit-eligible employees working half-time or more. Please make sure to reference the appropriate policy page for further details: support staff, faculty and academic staff, librarians, and MSU extension. 

  1. How do I find out how much PTO I currently have? 
  • Log into the EBS Portal and select My Time & Payroll from the top navigation, then select the Time Quota Balances tile. For support using the application, please review the Time Quota Balances help page. 
     
  1. How do I find out how much PTO I have used? 
  • Log into the EBS Portal and select My Time & Payroll from the top navigation, then select the Time Quota Usage Monthly Report tile. For support using the application, please review the Time Quota Usage Monthly help page. 
     
  1. How do I enter my PTO in EBS for supervisor approval? 
  • Login to the EBS Portal and select My Time & Payroll from the top navigation, then select the Time Entries & Statement tile. Enter the number of hours in the cell for the correct date in the row with the appropriate absence type. For support using the application, please review the Time Entries and Statement help page. 
     
  1. What is the difference between personal leave, personal observance days, and vacation PTO? 
  • Eligible support staff are granted both personal leave and vacation PTO. Eligible faculty and academic staff are granted vacation PTO.  
     
    For support staff, up to 24 hours of personal leave PTO is granted each fiscal year (July 1 – June 30). The amount granted is proportional to the employment percentage. You may not carry these hours over to the next year, so make sure you use this PTO before the fiscal year ends. Please review the support staff personal leave policy page for more details. Please note: POAM employees should review the POAM union contract for their unique personal leave policy. 
     
    Vacation PTO is granted to eligible employees and varies based on employee type, union affiliation, employment percentage, length of employment, and new hire status. Please review the appropriate policy for further details: support staff, faculty and academic staff, librarians, and MSU extension. 

Personal Observance Days are two additional days (16 hours, prorated based on the start date and percent time) of personal time that eligible faculty, support, and academic staff employees will be able to use each calendar year. As of January 2024, employees will be able to use the two additional days of personal time between January 1 and December 31. Please refer to the Personal Observance FAQ page for further details. 
 

  1. I’m a new employee. Do I have access to my vacation PTO immediately? 
  • This depends on your employee type. Eligible faculty, academic, and support staff have access to vacation PTO after 6 months of service. Eligible librarians and MSU Extension employees have access immediately upon employment. Please review the appropriate policy for further details: support staff, faculty and academic staff, librarians, and MSU extension. 
     
  1. If I leave the university – such as through retirement or termination – what happens to my unused PTO? 
  • Employees will receive payment for unused vacation PTO when they leave the university. Support staff will not receive payment for unused personal leave PTO. 
     
  1. How much vacation time can I use at once? 
  • It is up to each department to determine what is an appropriate amount of vacation time to be taken at once. Departments should make sure to consistently approve vacation requests fairly.  
     
  1. For Time Entry Roles Only: What are the absence and attendance codes? 
  1. Support Staff Only: How do I accrue vacation days? 
  • Eligible support staff accrue vacation days monthly. The amount accrued depends on union affiliation, employment percentage, and length of employment. Please review the support staff vacation time policy page for more details. 
     
  1. Support Staff Only: Is there a maximum amount of vacation PTO I can accrue? 
  • Yes. The maximum amount eligible support staff can accrue depends on union affiliation, employment percentage, and length of employment. Please review the support staff vacation time policy page for more details. 
     
    Support staff cannot earn vacation time beyond the accrual limit. You are encouraged to use your PTO so you don’t lose out on valuable vacation time. 

More information about PTO for eligible employees can be found on the HR website (support staff and faculty/academic staff). We encourage you to review the appropriate policy pages thoroughly to help answer any questions you may have. If you need further assistance, please contact the HR Solutions Center at SolutionsCenter@hr.msu.edu or 517-353-4434. 

Your Benefits: New Year Checklist

Published on by Megan MacGregorLeave a comment

For benefit-eligible employees, the start of a new year is a great time to review all the MSU benefit options available to make sure you’re fully utilizing them throughout the year. The following list of tips and resources to consider will help you get the most out of your employee benefits: 

  1. Schedule Wellness Check-ups: if you’re enrolled in an MSU health, dental, and/or vision plan, you’ve just entered a new plan year. Even though an annual check-up is usually recommended by doctors, many people miss out each year because they forget to schedule an appointment. Set your family up for success by scheduling any annual or wellness check-ups now. 
  1. Prepare for Illness: Teladoc is an online medical care service that gives you 24/7 access to a health care professional via web, phone, or mobile app in minutes. A doctor can even write you a prescription if necessary. Enroll in Teladoc now so you’re prepared when illness strikes. Available to employees and their dependents that are enrolled in an MSU health plan. 
  1. Review Retirement Contributions: the IRS sets new retirement contribution limits each year. Make sure you’re saving as much as you can by reviewing the 2024 IRS retirement contribution limits and adjusting contributions if needed. 
  1. Note Flexible Spending Account (FSA) Deadlines: if you’re enrolled in an FSA for the 2023 and/or 2024 plan year, please note important deadlines and resources for utilizing your FSA funds. 
  1. Use Educational Assistance Funds: support staff and academic specialist employees have access to educational assistance funds to use towards professional development opportunities. These funds reset each fall, so make sure you don’t miss out. If you’re looking for learning opportunities, we recommend checking out courses offered by HR’s Organization and Professional Development department. 
  1. Note Mental Health Resources: the MSU community offers a variety of mental health resources to employees and their dependents. 
  1. Save Caregiver Resources: the MSU WorkLife Office has an extensive list of resources for caregivers. Bookmark this page so you’re prepared when you need it. 
  1. Schedule Vacation/Personal PTO: taking time to rest and reset is important to maintain mental health. Make sure you’re using all your PTO by planning out and scheduling your time off in advance. 
  1. Employee Discounts: Visit the MSU Benefits Plus website for deals and discounts on everything from travel and experiences to electronics and toys. Additional discounts can be found on the MSU Human Resources website. 
  1. Voluntary Benefit Options: you may enroll in, change, or cancel auto, home, and pet insurance benefits at any time through the MSU Benefits Plus website. Legal, critical illness and vision insurance only allow benefit changes during Open Enrollment in October. 
  1. Register for a Free Diabetes Management Program: if you or a dependent are living with diabetes, Livongo by Teladoc Health can help by providing free necessary medical supplies and optional coaching. Employees or dependents enrolled in Medicare are not eligible. 
  1. Get a Second Medical Opinion: if you are facing a serious medical diagnosis, Teladoc Medical Experts can review your case and offer a second medical opinion from leading health care specialists. Coaching and online educational tools are also available. Employees with mandated insurance under the ACA are not eligible. 

We hope this list will help keep you on track as you plan out how you and your family will use your employee benefits this year. You can learn more about all these benefit options on the HR website.