Category: Benefits News

This category is for articles and announcements related to your benefits as an MSU benefits-eligible faculty or staff member.

Your FSA Receipts Deadline is Approaching!

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The deadline for turning in 2014 Flexible Spending Account (FSA) receipts is quickly approaching! Here are the FSA important dates to remember for your Dependent Care Spending Account (DCSA) and Health Care Spending Account (HCSA):

  • The deadline to use your DCSA funds was December 31, 2014
  • The deadline to submit receipts for your DCSA is April 30, 2015
  • The deadline to use your HCSA funds is March 15, 2015
  • The deadline to submit receipts for your HCSA is April 30, 2015

Important to note: The 2014 Program Year is working in coordination with Meritain Health. You will work with CONEXIS from 2015 forward.

Please remember, if you do not use all of your funds and submit your receipts by the required deadlines, IRS code requires the remaining funds be forfeited. If you still have remaining 2014 HCSA funds you’d like to use, you need to pay for eligible items or services out of pocket and then submit receipts along with a reimbursement request form. If you use your HCSA debit card, it will draw from your 2015 account funds.

Helpful Links:

FSA Information

Meritian Health – Reimbursement Request Form

Meritian Health – HCSA Debit Card Substantiation Form

New on the Human Resources Website

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It’s been a busy month for new items on the HR website.

MSUSpartans_Logo.svg
Regularly visit MSU HR on the web to keep up-to-date with the latest news.

There’s a new university-wide policy on Relationship Violence & Sexual Misconduct that replaces the policy on Sexual Harassment. Information surrounding Guidelines for Maintaining Critical Functions and Services at MSU is also now available. The electronic I-9 system is fully implemented and a new page with information about the Form I-9 process, compliance training and system access guidelines has been created.

To help new employees understand the benefits available to them, we have created a Benefits Overview toolkit, a quick reference about benefits available to MSU employees. There is also a complete 27-page presentation that provides information previously given at the benefits/retirement orientations.

Michigan Tobacco Quitline

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The Michigan Tobacco Quitline is now open to all MSU employees, spouses of MSU employees and MSU students.  It is a free service that provides access to a professional Quit Coach and a personalized quitting strategy, along with other resources to help individuals quit tobacco use. You can even call if you are helping someone else quit smoking.Tobacco Quitline Flyer

This flyer can be used to post in your office or to forward to your colleagues.

This service is provided to MSU members courtesy of the Michigan Department of Community Health, the MSU Healthy Campus Initiative and the MSU Physician’s Office.

Call 1-800-QUIT-NOW (1-800-784-8669) to learn about how you can get help to quit smoking.

Step-by-Step Benefits Open Enrollment Instructions

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Remember to complete your Benefits Open Enrollment during the month of October.  Benefits-eligible employees will complete open enrollment using Employee Self-Service (ESS) in the Enterprise Business Systems (EBS). Here is the process for completing open enrollment:

  • Visit ebs.msu.edu and select “EBS Login.”
  • Log in using your MSU NetID and password.
  • Select the ESS tab.
  • Select the Benefits link.
  • Select the Add or change MSU Benefits and Retirement Plans link.
  • Select the Open Enrollment link.
  • A disclaimer that explains the CDHP/HSA plans (regardless of CDHP/HSA eligibility) will appear. Please read, and then select OK to continue
  • If you have a spouse or OEI on your benefits, the Health Plan Affidavit will appear. Answer the questions, select Next, then Save.
  • Now you will see the Plan Selections screen. Select the first plan you would like to add, edit or remove, click Edit Plan.
  • Select your desired plan and level of coverage, then click Select Dependents.
  • Select the dependents you would like to cover on the plan. Then click Add Plan to Selection.
    • If you do not see one of your dependents, it is either because they are not eligible for the plan or they need to be added as a dependent in the new system. See our screenshot tutorial for how to add a dependent.
  • Once you have added, edited or removed all of your desired plans, select Review Enrollment.
  • Review your plan selections, then select Save.
  • You now have completed open enrollment!

For more information on Benefits Open Enrollment, please visit our website. You also may get enrollment assistance at our Benefits Site Labs.

2014 Campus Flu Clinics

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Smiley Nurse
Protect yourself from the flu by getting vaccinated.

The Office of the University Physician will be offering flu clinics at various campus locations in October and November. Flu vaccines administered at the flu clinics will again be subsidized by Human Resources for MSU faculty, staff, and retirees, and will be offered this year at no cost. The vaccine cost for non-MSU employees and students will be $30. This flu season the Office of the University Physician is stocking the quadrivalent flu vaccine, which includes two influenza A strains and two B strains to help protect against influenza disease, in both injectable and intranasal formulations.

The flu clinic schedule is available at: http://www.uphys.msu.edu/FluClinicSchedule2014.pdf.

For questions regarding flu clinics, please contact the Office of the University Physician at 517-353-8933 or uphys@msu.edu.

Breathe Easy: Tobacco and Nicotine Cessation Program

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Anti-Smoking Symbol
Take control of your tobacco or nicotine addiction, register for Breathe Easy today!

The deadline to pre-enroll in MSU’s tobacco and nicotine cessation program, Breathe Easy, is quickly approaching. Breathe Easy combines a number of approaches, such as behavioral support sessions and medical evaluations, in order to help participants kick their tobacco and nicotine habits once and for all. Participants may elect to use conventional anti-smoking treatments or can attempt smoking cessation sans medication. In order to be eligible, participants must be  MSU faculty, academic/support staff, graduate student employees, or adult benefits-eligible family members.

This fall’s pre-enrollment orientation date is scheduled for Wednesday, October 8. The event will run from 1:30 p.m. to 3:30 p.m. in the Olin Health Center Classroom (247).  In order to sign up for pre-enrollment, interested parties may register in person at 330 Olin Health Center, via phone at 517-353-2596, or by email at health4u@msu.edu.

For more information, read the entire PDF created by Health4U.

Enrolling in Benefits

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You asked, we’ll answer! The “Mailroom Questions” segment of our blog serves to provide you with detailed responses to your inquiries. This month’s focus is enrolling in benefits.

How do I enroll in benefits?

  • To enroll in benefits, log in to the EBS Portal.
  • Select the “ESS”* tab then the “Benefits” link.
  • Select the “Add or Change MSU Benefit and Retirement Plans” link.
  • Select the (this varies depending on the reason that you are completing enrollment) link.
  • Select “OK” to bypass the CDHP disclaimer.
  • Use the radio button to select the plan that you would like to add, then “Edit Plan”.
  • Select the insurance carrier that you want, then “Add Plan to Selection”.
  • Repeat steps for each plan that you wish to enroll in.
  • When finished, choose “Review Enrollment” located at the bottom of the screen.
  • Review your plan selections, then select “Save”.
  • You will receive a confirmation to your msu.edu email account for review.

*The ESS tab will be followed with a descriptor of your position, such as ESS Faculty or ESS Hourly.

HR Toolkits: New Employees Start Here

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When you start a new job, the last thing you want to do is search for the information you need right away. That’s when you want to start with HR Toolkits for new employees.  There’s a toolkit for what you should expect and bring with you to Support Staff Orientation, information about parking, ID Cards, and the all-important NetID.

You’ll also find information about changing dependent information for benefits, what retirement plans are available and how to enroll.

Support Staff Orientation – what to expect and bring with you to orientation

New Graduate Assistants – what you need to know before your first day

Life Events and Benefits – Birth, adoption, legal guardianship, loss of coverage, marital status changes, or loss of a loved one

Employment Information – ID cards, parking, NetIDs

Retirement

What Retirement Plans are available at MSU?

How do I enroll as a New Hire or make changes in a Retirement Plan?

What Retirement Investment Vendors are available at MSU? 

How much can I contribute?

 

Discounts for MSU Employees!

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MSU faculty and staff receive plenty of discount opportunities at MSU, greater Lansing and beyond. These perks are at your disposal because of your dedication to MSU as a Spartan employee!

MSU Basketball Game
Photo courtesy of Communications and Brand Strategy.

Regardless of your unique interests, I’m positive there is some way or another you can benefit. Are you a lover of the arts? The Wharton Center for Performing Arts gives discounts to MSU employees for select performances. Or would you rather play some indoor tennis with a close friend? MSU employees receive a discount on tennis court rentals! More discounts can be found on the MSU HR Employee Discounts webpage. Here, you can find discounts and perks for hotels, computer services, books and much more. The page is updated regularly! Give it a look every once in a while to see what you can benefit from next.Continue Reading… Discounts for MSU Employees!

Become Nicotine Free in 2014

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There’s no better way to start the New Year then to decide to quit smoking. According to the Centers for Disease Control, 70 percent of people that smoke want to quit. If you’ve ever thought about quitting, then the MSU Breathe Easy: Tobacco and Nicotine Cessation Program is for you.

The MSU Breathe Easy: Tobacco and Nicotine Cessation Program is a 15 month program designed to help participants eliminate any tobacco/nicotine addiction through support group sessions, with or without the use of prescription medications. Items the program focuses on include: cigarettes, cigars, patches and e-cigarettes.

Health4U has one of the most successful tobacco/nicotine cessation programs in the country, as measured by a 15-month sustained cessation rate of over 27 percent.

Participants of the program enjoy many benefits when they quit smoking and stop using nicotine products, including fresher breath, whiter teeth, better breathing, and more money to spend on the things they enjoy.Continue Reading… Become Nicotine Free in 2014