Category: Employment

This week we are highlighting an Administrative Associate I/S position with Pediatrics & Human Development in the College of Human Medicine (Posting #8412).  Reporting directly to the chairperson, responsibilities span the administration of the educational, research and clinical outreach missions of the department to support and facilitate the operations, sustainability and growth of the department. This position provides executive-level counsel to the chairperson regarding the development of strategic goals and financial planning, university policies and procedures, and compliance with regulatory agencies; assists the chair in developing new business opportunities, plans for faculty recruitment and retention, new programs and research collaborations; leads the implementation of the department’s strategic efforts; manages the administrative personnel and oversees the fiscal activities for the department; develops financial targets and operating indicators; creates and reconciles comprehensive and mission specific budgets; analyzes data and develops forecasting reports; negotiates contracts while developing and maintaining positive and effective relationships with partners and external agencies. This position is home-based on the East Lansing campus but requires frequent travel to Grand Rapids and Flint in order to assist the chairperson with building and coalescing a state-wide department.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Research Administrator II/S position with the Department of Agriculture Food & Resource Economics in the College of Agriculture and Natural Resources (Posting #8358). This position serves as the manager of the Food Security Group, which includes a team of two co-directors, nine faculty members based on campus, twelve based elsewhere in U.S. or overseas, three support staff, technical staff and several graduate students; supervises and manages work flow of support staff within the office; assists in developing policies and procedures for operational activities and administrative functions of the Food Security Group (FSG); assists FSG Co-Directors and faculty with the coordination and financial administration of FSG project grants and sub-agreements; manages personnel appointments, reappointments and salary distributions; serves as liaison between sponsor/funding source and PI; facilitates the administration, monitoring and financial management of complex research projects; coordinates project account closeout activities and develops final reports; assists in development and coordinates the implementation and provision of research compliance process components, including budget review and justification; coordinates the preparation of reports, documents and correspondence for regulatory agencies, participating research sites and internal purposes; provides training to entry-level PIs and administrative assistants on grant submission, research processes and paperwork; clarifies roles and corrects research processes; and applies appropriate regulations.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Office Assistant III position with the Anthropology Department (Posting #8322). This position serves as assistant to the Graduate Program director and Department chair; reviews and processes candidate applications for admissions at the master’s and Ph.D. levels; compiles program statistics as needed; types, edits and composes materials; revises and updates application materials for graduate recruitment; coordinates campus visits; maintains and oversees confidential student graduate records and grades, student folders and other related internal records; works closely with graduate advisors, assisting advisors with monitoring curriculum planning; supervises graduate students and/or student employees; tracks graduate student employment post-graduation; prepares and processes analytical reports of graduate expenditures and maintains budgets for all student fellowships; processes all graduate assistantship appointments; prepares and/or maintains databases, spreadsheets; maintains the working structure of the office; and manages multiple responsibilities related to the job and assists with special projects and other areas as needed in the department.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Operations Coordinator position with Infrastructure Planning and Facilities (Posting #8296). Duties include setting up and organizing preventative maintenance schedules for Maintenance Services; entering new and making updates to equipment information into FAMIS and compliance system; tracking readings, data and parts/service for all equipment; forecasting and tracking costs of equipment; creating and running Discoverer reports; creating and compiling water treatment reports; creating projects and work orders in FAMIS; managing and training student employees; creating and compiling spreadsheets, equipment maps, barcode equipment; and organizing data for forecasting, audits, and work schedules.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting a Communications Coordinator position with the Eli Broad College of Business (Posting #8265). This position assists in the development and management of a campus-wide television channel geared towards career development; monitors social media interactions; represents the Lear Career Services Center and its media studio in contexts of video production and media programming; serves as assistant videographer, producer and editor of video and various media for Lear Corporation Career Services Center; some travel is required for this position.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Office Supervisor II position with the Department of Marketing (Posting #8209).  As a member of the Department of Marketing and the Department of Supply Chain Management team, this position reports to two department chairs and oversees the HR responsibilities, while also overseeing the combined units day-to-day operations; the current office operations include 40 faculty, four specialists, four clerical staff, and 24 doctoral students and student assistants; provides calendar and administrative support for the Marketing chairperson; supervises, schedules, prioritizes, and assigns the work of support staff and student employees, including interviewing, recommending employment, training, evaluation, performance review, and employee discipline; initiates and processes personnel actions including hourly student, graduate assistant, and temp/on-call employees; processes payroll for students and temp/on-call staff; processes visas and appointments for faculty, academic staff, visiting scholars; processes fellowships and scholarships; responsible for program and course requests, course scheduling, and related issues; manages facility maintenance, including office and key assignment; performs other duties as assigned.  For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting a Office Supervisor III with the Human Medicine Dean’s Office (Posting #8164). This position provides administrative support for the Associate Dean for Student Affairs; oversees and manages the operational activities of the Office of Student Affairs and Services in the College of Human Medicine for the East Lansing and Grand Rapids campuses; compiles and analyzes information in order to produce and assist with departmental reports; assists with budget development, fiscal planning and budget management; serves as office supervisor and supervises support staff and students for the Office of Student Affairs and Services; provides leadership for coordination of College activities, events and projects; advises faculty, staff and students regarding University and College procedures and policies. This position will include some evening and weekend work and required travel to Grand Rapids, MI one to two days per week. 

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting a Project/ Event Coordinator with the Human Medicine Dean’s Office (Posting #8136).  The College of Human Medicine (CHM) Office of Research supports and promotes health and biomedical research across the CHM statewide campus as well as collaborative research across disciplines, colleges, and communities. Increasingly this includes global research, for example, the College’s growing effort with Accordia Global Health Foundation, and public health issues including major new initiatives in Flint in collaboration with the Mott Foundation. The Project/Event Coordinator for the Office of Research will coordinate, support, and manage programs and activities for the Office that will fulfill our missions in research, public service and public health as described. This position will organize and coordinate meetings, conferences, workshops and other events that may span departments, colleges, community partners, national partners, and global partners and includes preparation of agendas, communication across constituencies, and coordinating global travel for MSU employees and other stakeholders that may involve passport and visa issues; will also keep accurate records of all meetings and other events in order to ensure expedient follow up as necessary, compile information, write reports, reconcile expenses against budget, and other duties in support of the Office of Research and the CHM Dean’s Office may be assigned as necessary. This position is located on the East Lansing campus but frequent travel to other CHM campuses, particularly Flint and Grand Rapids, is required.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting a Study Abroad Program Coordinator with the Office of Study Abroad’s Support Center (Posting #8117).  This position Provides coordination for MSU study abroad programs. Program coordination includes: management of on-site logistical arrangements; budget development; development and updating of program materials and exchange agreements; advising of students, faculty, staff and parents; working with faculty and academic units and with overseas partner institutions; facilitating course approval process; attending information sessions and recruitment; presenting at university-wide events and national conferences; responding to health and safety issues and emergencies on programs; creating and maintaining program information on the OSA database; assisting with new program development in designated region; and reviewing program proposals and making site visits abroad. Pan-office responsibilities and team membership as assigned.  For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting a Administrative Assistant II/S position with MSU Geological Sciences (Posting #8035). This position reconciles accounting ledgers for multiple accounts and monitors and maintains files and records for accounts; initiates and processes paperwork related to personnel transactions; performs budget planning and monitoring for grant and department accounts; compiles and analyzes financial and personnel information; advises staff regarding University and College policies, procedures, budget and accounting information; provides assistance to staff with accounting concerns; accountable for the provision of a variety of accounting and business duties within the department; responsible for department accounts, payroll and Human Resources records; data preparation for business analyses; communicates effectively within the department and University; compiles business analyses/audits for internal and external reporting; performs administrative tasks necessary to assist with the overall administration of the department; requisitions for supplies, equipment, and services for the department.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.