This week we are highlighting an Executive Staff Assistant position with the Libraries (Posting #8579). This position assists the Director of Libraries with day-to-day operations and administrative tasks; works in tandem with the business officer to manage all Main Office operations; serves as backup fiscal officer for the Libraries to analyze budgets, make recommendations, and monitor and approve financial expenditures as necessary; works in tandem with the fiscal officer to ensure that the Libraries are meeting fiscal objectives; prepares year-end reports, processes gifts, prepares gift acknowledgement letters and year-end endowment letters to donors, including the endowment activity report; deposits gifts and processes gifts of materials through the MSU Foundation; maintains donor filing system; reconciles monthly development account and the Development Officers’ p-card statements; prepares year-end payroll deduction acknowledgements; manages and coordinates the Libraries’ statistics and information gathering efforts, including preparing the annual report for the Association for Research Libraries; assists with gathering information needed for grant proposals and other major projects; coordinates updates to university publications and library policies and procedures, the Librarian Personnel Handbook and Bylaws, goals and objectives, mission, organizational chart and web pages on library committees; provides information to the administration, faculty, staff and external constituents regarding the Libraries; manages and coordinates travel by maintaining and updating library travel allocation balances, auditing travel reimbursements, approving expenditures of travel funds including registration payments, serving as a resource for questions regarding travel reimbursements; provides some clerical assistance for assistant directors; assists with and manages event planning as needed.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.