Author: Chelsey Fether

Spartans’ Top Tips for Successful Hybrid or Remote Work

Published on by Chelsey Fether2 Comments

With the implementation of MSU’s new remote work policies, many of us are officially working a hybrid or remote schedule or are considering doing so in the future. 

We asked Spartans who work all over campus to share their best tips for their hybrid or remote work schedules. The top tips below cover leveraging Teams, establishing a consistent routine, staying connected with colleagues, and more. 

Tips for a Successful Hybrid Schedule

“Having a docking station at home and work makes things very seamless. A daily morning routine to get yourself focused for work is also helpful.” –Elizabeth V.

“Our team takes turns covering the administrative office, so we are always open, and everyone gets to work from home a few days a week. During our weekly Zoom meetings, we talk through shared tasks and have a few laughs. We also have mini-retreats each semester to plan for big events, projects, and challenges. The hybrid schedule helps us to focus and enhance productivity while giving our staff the flexibility to achieve better life balance.” –Mary Beth G.

“Work with your team to determine the best days for in-person and remote work. Put a sign at your desk letting people know when you are remote or in-person and how to reach you. Add reminders to your calendar at the end of your location transition day to bring your work materials with you for the next morning. When switching from remote to in-office, place your bags by the door the night before to help you remember. Use a laptop with a docking station for an easy transition. When remote, reach out to coworkers to ensure everything is running smoothly and see how their day is going.” –Brooke P.

“I highly recommend using the Microsoft Teams apps: Tasks by Planner and To Do and Remind Myself. Tasks by Planner and To-Do allows me to create a digital list of tasks and arrange them by priority, due date, and active or completed. Remind Myself is for tasks unsuited to my calendar but require attention. The application provides the option to list and snooze your reminders. All reminders appear as a chat notification in Teams. Both applications allow me to remain focused and organized in the office and home!” –Bianca P.

“Wake up at the same time, no matter where you work. Keep a notebook of your daily tasks that is easy to carry back and forth. I have a file on a shared drive to access from both locations. Try to maintain a healthy diet at home and in the office. Exercise daily—podcasts make it fun. Take time when you are in the office to connect with others.” –Sue S.

“To ensure I have the information I need in the office and at home, I have a file folder holder I keep important documents in that I take back and forth. The files stay in the folder until I need them.” –Rhonda B.

Tips for a Successful Remote Schedule

“My team has co-working times–Teams meetings where team members join for a set amount of time. We discuss how we’re doing, what we’ve been working on, and what we want to work on during our time together. The meetings keep us connected and allow us to get help if needed.” –Kelly S.

“When working remotely, put on music you like. I listen to my ‘Liked Songs’ playlist for a happy boost. I also like to put on a video I’ve seen multiple times that I can ignore. As a former teacher, I would often grade papers and write lesson plans with the movie, ‘You’ve Got Mail’ playing in the background.” –Corinne L.

“I think it is important for people working remotely or in a hybrid setting to have a designated office space (not a dining room or kitchen table). Remote work comes with its perks. If I don’t have a Zoom meeting all day, I will usually dress a little more comfortably. On days when I have meetings, I will dress as if I were going to the office. Do what makes you comfortable and productive! Be sure to take breaks too! I will sometimes block my calendar for my lunch break so I don’t forget and others will see that I am away on my calendar.” –Marie G.

“Stay in a routine, utilize your calendar and practice good time management. Stay in touch with your team and if you are caught up, ask your supervisor if you can do more to help. Take your designated lunch hour to maintain your routine. Time management skills are key to working remotely. Set yourself weekly and daily goals to accomplish tasks in an effective and timely manner.”

Christine H.

Thank you to everyone who shared their ideas! If you have more tips, share them in the comments!

MSU Celebrates 2022 Award Winners

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This year, Michigan State University celebrates staff for their hard work and dedication by awarding the annual Retirement and Service Recognition, the Jack Breslin Distinguished Staff Award, and the Ruth Jameyson “Above and Beyond” Award. We acknowledge and are thankful to all our support staff.

Jack Breslin Distinguished Staff Awards

The Jack Breslin Distinguished Staff Awards honor six MSU support staff members annually. Colleagues submit nominations of individuals who demonstrate the qualities of Jack Breslin, who served MSU as a student leader, honored athlete, top administrator, and steadfast advocate, personifying the “Spartan Spirit.” Awardees display overall excellence in job performance, supportive attitude, and contributions. This year’s awardees are:

Linda Cornish

Linda Cornish is the Director of Operations and Division Administrator in the Division of Public Health in the College of Human Medicine. She has more than 17 years of executive management experience and oversees operations for the building, education, research, and community mission of the Division. Linda is known for her transformational leadership, facilitating critical conversation, and her ability to focus on long-term operational business strategies. Linda’s colleagues had this to say about her:

“Linda’s many skills, commitment to excellence, and attention to detail were valuable during the transition to remote work due to the pandemic. Most appreciated throughout this crisis has been Linda’s obvious care and concern for people and their needs – especially the MSU faculty, staff, and students she serves.”

“As a new employee, Linda was the consummate professional who helped me with any of my questions or concerns. Now that I have been here for three years, I know I can always depend on her to answer questions, even if they do not relate to her areas of responsibility. In short, DPH could not function as it does without her.”

Sandi Cox

Sandi is a Secretary III in University Advancement and provides administrative support for regional advancement staff. She has been with MSU for over 13 years and with University Advancement for more than five years. Sandi has an outstanding work ethic, takes a collaborative approach, and goes above and beyond for her team. Sandi consistently exhibits excellence in her job performance, and her willingness to take on additional responsibilities is noticed and appreciated by all of those she supports. Her colleagues had this to say about her:

“Sandi has a curiosity and readiness to learn, which benefits those around her. She spends time perfecting new tools and gaining experience with new procedures and systems. She is a lifelong learner seeking new challenges personally and professionally. She has completed two degrees while working at MSU – one in Kinesiology and one in Communications.”

“Sandi goes out of her way to make colleagues feel valued and appreciated by sending thoughtful cards and care packages. If someone has a tough day, she is the first to reach out with encouraging words.”

“We believe that Sandi Cox exemplifies all you wish to recognize through the Jack Breslin Distinguished Staff Award. Sandi has an outstanding work ethic, a collaborative approach, a strategic mind, and, most importantly, a kind and generous spirit that is a joy to have in our office and part of our team.”

Jill Cruth

Jill is the Academic Program Coordinator in Fisheries and Wildlife. She coordinates the administrative functions for post-graduate academic programs, including admissions, academic advising, academic progress and graduation, and more. In her 21 years with the department, Jill has had increasingly more responsibilities, all of which are critical to the successful operation of the department. Jill is also very active in outreach and engagement at the university and within the local community. She has served on multiple committees, including but not limited to the Women’s Advisory Committee for Finance, Personnel, and Operations, CANR Staff Advisory Committee, and the Department of Fisheries and Wildlife Graduate Committee. Here is what her colleagues had to say:

“Jill is a dedicated professional respected by faculty and adored by students. Her commitment to student success and well-being is beyond compare.”

“Jill consistently finds opportunities to improve how she does her job, which translates into overall improvement for the department. She identifies and attends appropriate professional development opportunities. Her commitment to learning on the job has been particularly evident this past year as the university continues to implement new systems such as Slate and Campus Solutions.”

Matthew Jackson

Matthew Jackson is the managing Director for the Management Education Center in Troy. He manages the financial, personnel, and operational activities of the Management Education Center. Matt provides outreach, engagement, and conference center services to the Detroit area business community on behalf of the MSU Eli Broad College of Business. He is the fiscal officer for the unit and leads the MEC team in sales, event management, and technical services. Matthew has served in various capacities with the facility for more than 40 years, integral to its continued transformation into one of the top meeting destinations for organizations in southeast Michigan. Here is what his colleagues had to say:

“Over the years, Mr. Jackson has developed broad expertise and deep insight into all aspects of the facility, allowing him to develop innovative solutions to the challenges of a nearly 50-year-old

building. Every day, he amazes me with his dedication to excellence and willingness to go above and beyond to seek perfection in an imperfect world.”

“When he assumed leadership for the facility, he created a more open, transparent, and collaborative relationship amongst his team, which created a client-focused, trust-based environment. He has nurtured relationships with many external organizations that support the facility.”

“Matthew lifts the entire staff at MEC to excellence, and he does so by truly leading by example. His kind and hands-on approach to tackling all problems helps alleviate stress and restores calm.”

Rebecca Kegler

Rebecca is the Assistant Director for Recreational Sports and Fitness Services. She administers every aspect of the Group Fitness program, including up to 30 instructors at a time. She coordinates all spaces in multiple buildings and outdoors to organize a robust group fitness program of over 20 disciplines and formats. Rebecca collaborates with multiple on-campus units to reach a diverse audience of students, faculty, staff, and retirees. She has a great relationship with her peers and campus collaborators. Student organizations and academic units reach out to her for special classes for their specific populations. Here is what Rebecca’s colleagues had to say about her:

“At the beginning of the COVID-19 pandemic, Rebecca sought and utilized shared knowledge of colleagues across the State and B1G Ten to identify and act upon the needs of the new world of Virtual Group Fitness. What resulted from this effort was a new group fitness program, Fresh Air Fitness, that used our beautiful outdoor gardens and other scenic outdoor spaces for group exercise.”

“Rebecca is a person who volunteers and expresses a willingness to undertake service to the campus community and professional organizations. She currently is a member of the MSU University Well-Being Coalition Steering Committee, which is a network of university partners working cross-functionally toward creating and strengthening a culture of sustainable and equitable health and well-being at MSU.”

Dale Schmitt

Dale is a Welder II for the Maintenance Services Electrical Utility Crew in Infrastructure Planning and Facilities. His crew supports installing and maintaining high voltage cabling, street lights, and associated equipment. He could be welding a safety handrail, piping, or a football goal post on any given day. He may operate heavy equipment to dig a hole, bore in an electrical cable, jump in during an emergency to repair a water main break, or haul snow during a winter storm. Here is what Dale’s colleagues had to say about him:

“Dale possesses a unique ability to create solutions for particularly challenging projects. The College of Communication Arts and Sciences recently requested we remove a large satellite dish that collapsed. Dale was the first to come to mind for this job. He arrived and minutes later, sketched out his plan and completed it in half the estimated time. Dale takes this approach to every job. He creates solutions, finds efficiencies, and delivers excellence.”

“Dale provides excellent customer service with a can-do attitude that builds trusting relationships between building occupants and IPF. When there is a commitment to a customer, he understands the importance of their needs and strives to meet them. Dale recognizes the university is a team, and the trust he built has resulted in others eager to assist him in return.”

Ruth Jameyson “Above and Beyond” Award

This annual award recognizes a support staff member who most closely exemplifies the contributions, personal characteristics, and commitment to MSU demonstrated by Ms. Ruth Jameyson, going “above and beyond” expectations in supporting the mission of MSU. In recognition of Ms. Jameyson’s pursuit of a graduate degree, while working at MSU, the award recipient must be pursuing a graduate degree at MSU or elsewhere concurrent with their employment at MSU.

The recipient this year is Elizabeth (Lizz) Duran. She is the MSU Extension 4-H Program Coordinator for the Children and Youth Institute. She has been with MSU for nine years and is currently pursuing a Master of Arts from MSU in Higher, Adult, and Lifelong Education. Lizz is a colleague who stands out in her leadership, professionalism, and passion for community service. Her colleagues have this to say about her:

“Lizz is a reliable leader committed to providing quality programming to her community. She is responsible for a large and diverse county and has often been the only staff person in her county. During these times, Lizz successfully balances her time to engage and develop youth and adult volunteers in her county from various programs. She always goes above and beyond to make sure youth and adult volunteers have opportunities to engage in programs, training, and opportunities that fit their needs and interests.”

“Lizz is patient and persistent with her family and community partners. She remains courteous, professional, and optimistic, even through challenges. The families and partners she works with know that they can count on her presence.”

“Lizz is genuine and is a joy to be around throughout my time working with her. She creates a welcoming and friendly environment for every project we have worked on together. She is always positive and willing to help other colleagues stay motivated and forward-thinking. She is a true representation of the Ruth Jameyson Above and Beyond Award.”

Congratulations to all award winners once again for their outstanding work. MSU would not be where it is today without the help of our incredible staff. We invite the colleagues and friends of these receipts to congratulate and appreciate these individuals.