Tag: international employees

Electronic I-9 Tips: Hiring International Employees Correctly

Published on by MSU Human ResourcesLeave a comment

Our electronic I-9 system is now fully-operational and has made on-boarding duties much easier for the MSU community. In order to keep the I-9  procedure running as smoothly as possible, please keep these tips in mind when processing international employees:

  • International employees cannot use an “unclean” social security card. “Unclean” social security cards will display the phrase “VALID FOR WORK ONLY WITH DHS AUTHORIZATION”.  Do not accept “unclean” social security cards as valid documentation.
  • Very few employees fall under the non-citizen U.S. national category. Only those born or with ties to the outlying U.S. possessions of American Samoa and Swains Island are born as non-citizen United States nationals. Verify if these characteristics apply before accepting an I-9 with non-citizen U.S. national citizenship.
This social security card cannot be used as a supporting document for the I-9 form.
Unclean social security cards CANNOT be used as a supporting document for the I-9 form.
  • Employees must present one piece of documentation from List A or one piece of documentation from List B accompanied by one piece of documentation from list C. The following List-A documents are typically-accepted for international employees:
    • Foreign passport with I-94 or I-94A and I-20
    • Foreign Passport with I-94 or I-94A and DS-2019.