This week’s featured job is an Executive Secretary for the Office of Principal Gifts in University Advancement (job posting 936100). University Advancement works to promote MSU’s excellence and enrich its future by building a culture of engagement and philanthropy. The Office of Principal Gifts provides creative and visionary leadership in the coordination of fundraising endeavors at the multi-million dollar level and across university-wide programs.

The Office of Principal Gifts is seeking an organized, strategic-thinking, and experienced professional who is able to work to a high degree of accuracy while under pressure. You should have excellent communication and customer service skills with a demonstrated ability to establish and manage multiple high-level relationships with complex, multifaceted organizations successfully and simultaneously.

In this position, you will coordinate, schedule, and confirm internal and external meetings and appointments for the Office of Principal Gifts staff, among other duties. Given the nature of the meetings and the high level of individuals involved, the scheduling of these meetings is complex; most include multiple attendees who also maintain complex schedules. You will also coordinate meeting logistics and assist with presentations, reports, and communications.

Other job duties include developing and managing a centralized electronic-filing system and distributing reports to individuals. You will also assist with fiscal officer responsibilities, including coordinating annual budgets with the Executive Director while forecasting/monitoring team member reports. 

Knowledge equivalent to that which would normally be acquired through a bachelor’s degree or high school education along with five to eight years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, desktop publishing, composing correspondence, taking dictation, spreadsheet, database and/or presentation software is required.

To learn more, visit the University Advancement website. To apply for the position, please submit a resume and cover letter to the MSU Careers website by April 18, 2024.