Source Newsletter – August 2017 Edition

In case you missed it, here are the August 2017 Source newsletters. Remember that there are now two newsletters that are separated by employment category.

There is a Source newsletter for Support Staff and a Source Newsletter for Faculty, Academic Staff and Executive Management.

You can find older editions of the newsletter on the HR website.

Here are the headlines at a glance for this month’s Source.

Source_August2017_SSSupport Staff

  • Welcome To a New Academic Year
  • HR Revamps Staff Development Course Listings
  • Check Out New MSU Tech Tools To Improve Your Workflow
  • Educational Assistance Reminder: Non-Credit Course Reimbursement
  • Office of Institutional Equity Training
  • The Changing World of Work: WorkLife Resources
  • What Is the Hub?
  • Our Commitment
  • Holiday Posting Deadline
  • Important I-9 Reminders


Faculty, Academic Staff and Executive Management

  • Welcome to a New Academic Year
  • Teaching Moment: How to Handle Student VISA Requests
  • The Changing World of Work: WorkLife Resources
  • Discover New Ways To Innovate and Collaborate at the Hub
  • Office of Institutional Equity Training
  • Policy Highlight: Modified Duties
  • Check Out New MSU Tech Tools To Improve Your Workflow
  • Our Commitment

Thank You, MSU Human Resources Staff!

This month we’d like to thank our staff here at MSU Human Resources! With recent project launches like Agile Recruiting and Onboarding (ARO) and ALEX – the virtual benefits counselor, along with thousands of customer interactions and transactions, we had a busy 2016-17 academic year.

HR Staff Picnic
We recently held a staff picnic to recognize 2016-17 achievements.

To share a few numbers, our Solutions Team had 7,945 walk-in customers, answered 51,743 phone calls and received 40,000 emails last year. We closed 121,095 EBS form transactions. We had 747 support staff attend new employee orientation and 4,212 participants attend a professional development class.

Both our projects and operational work are critical to being a high-performing human resources organization. And the work we do supports the MSU community as they deliver on their student success and faculty research priorities. As the 2017-18 academic year begins, our MSU HR team members look forward to assisting faculty, staff, students, retirees and visitors.

So, thanks to our staff for supporting the university and thanks to the MSU community for allowing us to serve you!


Job of the Week 8/25/17

This week we are highlighting a Police Officer (posting #457691) with the Michigan State University Police Department. MSU Police officers are expected to uphold the highest standards of conduct while protecting the MSU community and taking proactive measures to prevent crime. Officers patrol a nearly 13 square mile campus mixed with urban and rural elements. Community policing is strongly emphasized through a neighborhood model to enhance the safety and security of students, faculty, staff and visitors. Applicants should clearly state their Michigan Commission on Law Enforcement Standards (MCOLES) status as part of the application.


For more details on the responsibilities of this position, and to view all of our current postings, please visit Internal applicants should access postings through the Careers @ MSU tile in the EBS Portal.



Job of the Week 8/18/17

This week we are highlighting an Assistant Director Residence Education (posting #457452) with Residential and Hospitality Services. This position provides leadership and direction for the residence halls in a neighborhood and is the residential representative for neighborhood initiatives.  This position also supervises and evaluates live-in professional staff and acts as liaison between the Engagement Center and the residential units within the neighborhood.  Other duties include, but are not limited to: chair of committees and liaison for institutional committees; consults with necessary partners on mental health issues; coordinates with judicial officers on appeals for contract terminations due to behavior and/or mental health issues; collaborates frequently with Assistant Director of Facilities of neighborhood; participates in duty rotation/crisis response management; works closely with the 24-hour Security Specialist to ensure policies and procedures are being followed and accountability is in place; develops and administers budgets for neighborhood; works collaboratively with Student Affairs, Academic Affairs and Physical Plant, and MSU Police; disciplines staff as needed with guidance from Human Resources.

Careers@MSU_Final_WordpressFor a complete description of this position, and to view all of our current postings, please visit Internal applicants should access postings through the Careers @ MSU tile in the EBS Portal.


Why Leave Campus When You Can Eat at State

It’s no secret that the dining halls on campus serve excellent food. Faculty and staff members have the opportunity to purchase dining plans so that they can enjoy the convenience of staying on campus and eating at one of the many dining halls. For those who want to purchase a dining plan, it’s important to note that the rate will increase this year to $6.75 per meal on August 19. You can learn more about the faculty/staff dining plan on the Eat at State website.

Speaking of the Eat at State website, it was recently transformed to provide a better user experience and an updated design! Be sure to take a look. You can find information about dining hours, dining plans, events and more. When you visit the homepage, use the “MENU” button in the upper right corner to navigate through the site, or scroll down a little to access dining hall menus and more. The new site is also mobile friendly, so feel free to visit on your phone if it’s more convenient.


If you do decide to stay on campus to eat, you can now visit Sparty’s Market or Starbucks at 1855 Place, open 7 days a week, 7 a.m.-9 p.m. These two retail locations opened for business August 1, and they are conveniently located at the corner of Kalamazoo St. and Harrison Road. The market and café are perfect if you want to grab a quick lunch or need a little caffeine to get you through the day. You can learn more on the Eat at State website.

Job of the Week 8/11/17

This week we are highlighting a Communications Coordinator (posting #455826) with the MSU Alumni Association. Reporting to the MSU Alumni Association Marketing and Communications Director, the Communications Coordinator will be responsible for organizing and overseeing the creation of promotional materials and brand identity for the MSU Alumni Association programming, events and activities through the development, design, creation and production of various mediums (paper, electronic, web, etc.) The Communications Coordinator will participate as a member of the MSU Alumni Association administrative team to articulate design priorities, receive information and communicate project status. The Communications Coordinator will be responsible for a book of work that may include projects such as Grandparents University, MSU Homecoming Week events and activities, MSU Travel programs, Alumni University, the President’s Graduation Receptions, Sparty Mascot Program, athletic related events such as Bowl Game Tours, Championship Tournaments, MSU Ring March and Alumni Engagement Activities.


For a complete description of this position, and to view all of our current postings, please visit Internal applicants should access postings through the Careers @ MSU tile in the EBS Portal.


Orientation for New Faculty and Academic Staff

Are you a new faculty or academic staff member? First of all, welcome to Michigan State University! We are happy to have you here and hope that you will love working at MSU.

To help your transition, the Academic Advancement Network (AAN) has organized an orientation event on August 22, 2017 at the Kellogg Center. There will be two identical sessions: one in the morning and one in the afternoon.

The Morning Program will take place from 8:15 a.m. – 11:45 a.m. (Continental Breakfast 7:45 a.m. – 8:15 a.m.) with the luncheon from noon – 1:30 p.m. and the Information Fair available from 1:30 p.m. – 3:00 p.m. The Afternoon Program will start with the Information Fair available from 10:30 a.m. – noon, followed by the luncheon from noon. – 1:30 p.m. then the orientation session from 1:45 p.m. – 5:15 p.m.

There are two sessions available so that you can select the timing that best matches your availability. No matter which session you choose, you are still invited to attend the midday luncheon. Find more information about this orientation on the AAN website.

The Academic Advancement Network (AAN) is hosting an orientation for new faculty and academic staff members on August 22, 2017 at the Kellogg Center.

In addition to the orientation on August 22, there will also be supplemental orientation programs offered to new faculty and academic staff members. A list of those programs, and a set of orientation materials designed specifically for new Faculty and Academic Staff, can be found on the AAN website.


The WorkLife Office is Here to Help!

This is a guest post written by the WorkLife Office. Visit their website for more information.

Do you ever feel like all of your work and life duties are conspiring to make it seem like you have no time management skills whatsoever? We’ve felt that way before too. Don’t let the start of a new academic year wear you out. The WorkLife Office is here to help.

As we embark on a new semester, we recognize that there have been many changes across campus and that the work world seems like it is often in flux. The theme of this year’s WorkLife Office research and programming will be “The Changing World of Work,” in order to honor those feelings of change and uncertainty.

Photo courtesy of Communications and Brand Strategy.

Demands of work, technological advances, transitions in the workplace, and even trends in retirement are changing, but the WorkLife Office is dedicated to bringing you the most up-to-date information and resources to navigate these shifts. Join us at our annual conference on Wednesday, October 11, 2017, titled (no surprise) “The Changing World of Work” and featuring Ellen Galinsky – one of the founders of the work-life field – to learn skills and tactics for increasing productivity in new work worlds.

The WorkLife Office has several other events and programs planned – check the website for all upcoming events.

Be encouraged knowing that during those times of feeling overwhelmed, you’re not alone. That’s part of the reason the WorkLife Office exists – to help create a work environment where all staff and faculty are respected and supported toward well-being in your work and personal lives. Also, when life’s little responsibilities feel particularly daunting, new research has shown that paying someone else to do those chores can create increased happiness. That’s just another reason to sign up for your free access to with your MSU NetID.

Never hesitate to contact the WorkLife Office at 517-353-1635 or

Campus Construction Update: What you need to know before the new academic year

Construction of the FRIB project on Thursday May 16, 2013.
Get updates about current construction projects on the IPF website!

As we prepare for the upcoming academic year, you may have noticed that some of the summer construction projects are starting to wrap up. For your convenience, we’ve compiled a list of the projects that are completed, those that will be finished by the end of the summer and those that will continue into the academic year.

Parking Lot Projects

  • Lots 83, 89, 91 and 100 will have portions closed over the summer for solar carport installation. Construction will be completed December 2017.
  • Lots 86, 93 and 104 will have portions closed over the summer for utility installations. Construction will be completed December 2017.
  • Lot 92 will have portions closed through the Fall 2017 semester for solar carport installation. Construction will be completed December 2017.
  • Lot 90 is offline.
  • Lots 79 and 63E will be closed entirely until August 21.
  • Lot 63W is now open.

Building Construction and Renovations

  • Construction has begun on the new Interdisciplinary Science and Technology Building. Construction traffic will be heavy on Service Road.
  • Construction of the Business College Complex Pavilion is underway. Sidewalks to the south side of the Eppley Center have been closed to pedestrians.
  • Installation of windows in Hubbard Hall is complete.
  • The IM West HVAC replacement project is underway and will be completed September 2017.
  • Engineering Research Complex construction is underway. There will be increased construction traffic and noise in the area (South Academic District).
  • Renovation of room E100 and the corridor in the Veterinary Medical Center is underway. Through August, the west corridor will still be closed to through pedestrian traffic and there will be increased construction traffic at the northwest drive.
  • Bessey Hall first and second floor renovations are underway and will be completed mid-August.
  • Renovations to Olin Student Health Center are complete.
  • The 1855 Place Project is underway. Retail spaces opened in early August and the office spaces will open October 2017.
  • Construction in the Breslin Center and Spartan Stadium is ongoing.

For more information about construction projects, you can view the August Construction Junction video or visit the IPF website.

Job of the Week 8/4/17

This week we are highlighting a Data Resource Analyst (posting #454000) with the College of Human Medicine. The Data Resource Analyst will work with the Institute for Health Policy staff to support the data management and statistical methods necessary to conduct health care research and quality analysis for Michigan Medicaid and other Michigan Department of Health and Human Service stakeholders. This position will be responsible for building analytic files comprised of statewide Medicare, Medicaid and/or Commercial claims/encounter and enrollment files augmented with clinical/assessment data and census data. Analyst must be willing to devote time to data cleaning, management and validation to generate usable data sets and will be expected to participate with scholarly writing.


For a complete description of this position, and to view all of our current postings, please visit Internal applicants should access postings through the Careers @ MSU tile in the EBS Portal.