Category: Employment

This week we are highlighting an Administrative Assistant I position with the College of Social Science (Posting 7679). The position provides administrative support for the Development, Communication and Alumni Relations office in the College of Social Science; coordinates and maintains the daily office operations; oversees the requisition of donor gifts, office supplies, equipment and services and mail handling; assists with travel arrangements for donors and development officers for in-state and out-state travel; creates briefing papers for development officers; creates and maintains files for endowments/scholarships, donors and prospects; provides reports using Advance and ART; updates Advance database; processes all gifts sent to the College; manages gift acknowledgement system for all gifts made to the College; downloads gift information from Advance; prepares departmental accounting reports; manages and maintains database for all College of Social Science endowments and expendable accounts; maintains the Development Office operating account; reconciles, monitors and verifies all expenditures for the Social Science Development Office; processes and maintains records for Development Purchasing cards; helps maintain the tracking of College of Social Science major and special gifts and donor prospects; compiles, analyzes and creates reports based on data from internal and external sources regarding donors and gifts; assists development officers with screening information and helping in preparation for cultivating and solicitation visits; provides assistance in preparation of donor and alumni events; oversees event expenditures and vendor payments; and processes budget transaction for all alumni and communication expenses.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Executive Staff Assistant position with University Advancement (Posting 7657). This position interacts with staff, administrators, university donors and prospects, executives, trustees, students, faculty and the public in order to represent University Development and, especially, the Associate Vice President and Director of Development (AVP). The position also provides administrative and secretarial support for the AVP in order to meet the goals and mission of University Development. For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we are highlighting an Office Supervisor III position with MSU Residential & Hospitality Services (Posting 7620). This position serves as Payroll office supervisor and manages the specialized area of Centralized Payroll for the Division of Residential and Housing Services within the department of Auxiliary Resources; will be responsible for the daily oversight and supervision of 11 FTEs and students to ensure the payroll and related human resource functions, duties and responsibilities meet specific deadlines in processing for 900 full time and 6000 hourly and student employees in 9 departments; will be responsible for maintaining security access to the Ultra Time System and update the account, sub-account and job codes within the system to align with SAP/Kuali for the Division; and will be required to submit, verify and monitor interface reports uploaded from the Division’s Ultra Time System and evaluate the payroll assistant’s findings on the error report prior to final submission. This office is responsible for reviewing and approving student and on-call processing through SAP, and assisting Payroll Assistants with verification of interface reports containing personnel and payroll data to ensure an accurate payroll. In addition, this position will be expected to assist in and/or perform the full range of payroll, human resources and clerical duties for the employees they supervise, if the need arises.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting a Secretary III position with MSU College of Osteopathic Medicine (Posting 7603). Some of the duties of the position include providing secretarial support in the administrative and functional aspects of a departmental office by maintaining faculty calendars and making travel arrangements; acting as a resource for faculty and staff regarding policy and process-related questions; coordinating department sponsored courses, clerkships and conferences; assisting with preparing financial documents and payroll submission in the EBS system; assisting with maintaining departmental accounting ledgers; transcribing patient and academic dictation and processing physician reports within the electronic medical records system; providing secretarial support to faculty by maintaining calendars, and receiving and directing correspondence; scheduling and arranging on- and off-campus meetings, educational programs and conferences; coordinating faculty travel plans for both domestic and international travel; updating departmental website; coordinating medical student courses, clerkships, rotations and shadowing experiences within the department. For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting an Office Assistant III position with MSU College of Human Medicine (Posting 7576). Some of the duties of the position include providing primary support to faculty and the program administrators for the operational and administrative functions of the Psychiatry department’s medical education office programs; coordinating all aspects of producing and delivering educational events which include weekly seminars, grand rounds, clerkship scheduling and testing events; maintaining program’s web pages; assisting in all areas related to resident recruitment, academic advising, rotation scheduling, credentialing, evaluation, graduation, accreditation and records management; assisting in all areas related to the medical student clerkship program including orientations, grades, reporting, data entry and records management.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting a Community Operations Coordinator II/RHS position (Posting 7536). Some of the duties of the position include providing administrative leadership for the following specialized areas: Conferences, Neighborhood and Engagement Center Initiatives, Cash Handling, Hiring and Training. Senior Community Operations Coordinators are responsible for operational administrative functions for the neighborhood engagement center, university partners and/or designated communities. Community Operations Coordinators II/RHS also have overall administrative leadership and support for a residence hall or apartment complex; recruits, hires. This position trains, supervises and evaluates student team members who work at the Guest Service Centers; provides residence hall tours, works in the Business Office, works with the Safety and Service Center Administrator, and provides service for the Summer operations; reports to the community director. Residence Education and Housing Services team members are committed to the following principles: 1) student learning, engagement and development through the neighborhood model, 2) intercultural learning and inclusion, 3) restorative justice principles and 4) sustainable practices. They understand and appreciate the fact that they are the primary custodians of the Residence Education and Housing Services brand and work in a culture of accountability to ensure that the brand is strengthened through daily actions.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting an Office Assistant III position with the MSU College of Human Medicine (Posting 7512). Some of the duties of the position include providing administrative support to the Senior Associate Dean, faculty and administrative staff of the Office of Affairs and Development; assisting with the oversight and processing of reappointment, promotion, and tenure forms and reports for the College; scheduling and arranging seminars, meetings, and on- and off-campus conferences; compiling information for databases and generating reports; interpreting information and assisting in the basic operational function of the unit; preparing, editing and updating presentations; attending meetings and taking minutes; maintaining faculty, directors and unit calendars; making travel arrangements, preparing travel authorization and reimbursement; voucher processing; and other duties as assigned. The position will be required to travel to Grand Rapids at least one to two days per week.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting an Administrative Assistant II/S position with MSU Physical Plant (Posting 7474). This position will create and maintain construction project information for Engineering and Architectural Services in FAMIS/SKIRE, such as estimate/design status letters, preliminary cost assessments, project requests, and utility shutdown notices. The position also will: create and verify accounting information reports; account reconciliation; create and run numerous accounting/budget reports; act as a fiscal officer and will create disbursement vouchers; approve invoices/requisitions/purchase order amendments; schedule meetings; perform various other duties, including supervising two full-time employees and two students; serve as an Administrative Assistant to the Office of Engineering and Architectural Services at MSU Infrastructure Planning and Facilities; collect, interpret, analyze, and audit construction documentation; maintain the records of departmental projects, functions, or events; conduct research on assigned projects/events and for the development of new projects; assist in monitoring contracts and agreements in order to ensure that provisions are met; assist in developing and implementing policies and procedures.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting an Administrative Assistant II/S position in Residential & Hospitality Services (Posting 7448).  The duties of the position include supervising, scheduling, prioritizing, and assigning the work of the support staff of the RHS Health and Safety Office; assisting the RHS Health and Safety Coordinator in conducting inspections, training, and related projects for occupational health, safety, and emergency response activities for the Division of Residential and Hospitality Services; maintaining health and safety program records and filing systems; assisting in the development and implementation of occupational health, safety, and compliance procedures to ensure compliance with federal, state, and local standards and practices; coordinating required inspections and repairs of life safety systems; facilitating periodic assessments and audits of work locations.

For a complete description of this position,
and to view all of our current postings, please go to
www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.

This week we’re highlighting an Executive Staff Assistant/S position in the Student Affairs & Services (Posting 7413). The Vice President for Student Affairs and Services Executive Staff Assistant will provide executive support to the Vice President for Student Affairs, demonstrate sound judgment and maintain strict confidentiality; this position reports directly to the Vice President. Duties will include: managing all matters related to the VP (i.e., scheduling, meeting preparations, university policy compliance, etc.), providing support to division-level committees and contributing to the overall smooth running of a fast-paced, high energy VP office; interacting with administrators, trustees, alumni, donors, students, faculty, parents, staff and other constituents in order to represent the VP and the Division of Student Affairs, so a high level of professionalism is a must; and completing work with frequent interruptions, handling diverse and multiple tasks and details, and effectively prioritizing work.

For a complete description of this position, and to view all of our current postings, please go to www.jobs.msu.edu and select Support Staff under the Fast Jobs Search.